Human Resources Coordinator

The Human Resources Executive assist in the effective operation of the Human Resources Department by providing organisational and administrative support. The incumbent also ensures that the Human Resources function guides, supports and aligns the Hotel’s Culture with the Hotel’s vision for short and long term planning and management of HR function.

This is not a desk bound role and you will be have to be comfortable interacting with associates who come from all walks of life.

**Key Responsibilities
Human Resources Administration
- Maintain the strictest confidentiality at all times on matters pertaining to the company and its associates.
- Ensure administrative support is undertaken efficiently and professionally, including work/processing, answer telephone, filing, maintain noticeboards, collect/distribute mail, maintain TRACE and forms file, purchase orders, adequate HR stock supply, expense vouchers, locker distribution, new associate documents in personal file with name tag and pride pin.
- Maintain an efficient filing system (manual and computerised) to ensure easy access to all records and files.
Assist with associate logistics (such as; lockers, name tag, pride pin, and etc.), and transportation (taxi) administration.
- Assist new associates with all documentation that is required for completion upon commencement, ensuring all forms are complete and accurate prior to forwarding to Payroll.
- Assist with the annual Engagement Survey and internal Pulse.

Recruitment & Selection
- Filing of all relevant documentations.
- Maintain an up to date internal position vacancy listing.

HRMS
- Administers the HRMS & Leave Management System.
- Process the administration requirements of New Hire Forms, Status Change Forms and Leave records for smooth month end closure.
- Accurate and timely update of all HR records, e.g. new hires, resignations, separation, promotions, transfer, salary changes, personal particular update, exit interview and archive terminated file regularly.
- Confirmation (90 days review, process confirmation letter, Issue Medical card etc).
- Generating and ensure accuracy on Medical list for insurer to activate entitlement.
- Process contract renewals for associates, including preparation of renewal letter of appointment and yearly medical checkup.
- Work with Security to ensure ID pass for new associates and existing associate.

Learning & Development
- Assist in conducting Hotel site inspections for Orientation, Work Experience and Hospitality students.
Provide regular updates of First Aid and Foreign Languages Listings.
- Assist with the preparation of training programs, including Orientation and other generic programs, completing all associated administration, eg. Orientation materials and certificates.
- Implement and maintain training systems to ensure that associates have the necessary framework and skills to perform their job efficiently and effectively.
- Necessary monthly reports to Learning and Development, (ie. division, department. full name, designation, join date, gender, qualification, salary range, education, age, citizenship etc)

Associate Relations
- Responsible to plan and materialise associate well-being activities (minimum one activity per month); by participation level and variety for reach out
- Responsible for HR notice boards for timely communication
- Coordinate Associate of the Month, Leader of the Quarter, recognition functions, YMAD.
- Manage effective workplace injury management, ensuring rapid return to work programs are in place for all associates.
- Maintain list of discounts from external providers applicable to all associates.
- Associate Café (Eat well) - assist HR Manager to ensure satisfaction level (ie cleanliness, food variety, food quality and presentation)
- Birthday card to send to all associate’s on a monthly basis.

Others
- Monitor the Human Resources Department compliance with local Employment Act Legislation, Equal Employment Opportunity, Anti-Harassment Policy and Industrial Awards.
- Responsible for the cleanliness of the office and workplace during the course of duty.
- Ensure compliance with legislated health and safety requirements within the workplace.
- Ensure that all associates comply with the grooming and uniform standards.
- Comply with all Marriott International and Hotel SOP’s/ PNP and PMP’s by ensuring the effective administration of personnel records and files in line with policy.
- Lead the Take Care culture and promote by example.
- Actively create and support a culture of “care” and “well-being” of our internal and external guests.
- In summary, it is not the intention of this Job Description to limit the scope or responsibilities of the above-mentioned, but to highlight the most important aspects of your position. It is essential that all associates are committed to their jobs and the success of the Hotel, and maintain a willingness to accept total flexibility of jobs and duties throughout the hotel.

**S