Import Export Administrative Assistant

5 days ago


Singapore LOGISTICS 9 PTE. LTD. Full time

Logistics 9 Pte Ltd

With over 20 years of operation, Logistics 9 Pte Ltd is a leading logistics and Import/Export firm based in Singapore, China, and Hong Kong. We are currently seeking an Administrative Assistant to support our Import/Export Manager and help streamline our operations.

**Start date: Immediate**

**Essential Requirements**:

- Fluent in English and Chinese (written and spoken). Spanish is a bonus
- Minimum of 1-2 years of experience in import/export documentation and shipping practices.
- Excellent communication skills in both English and Mandarin.
- Proficient in using Excel and familiar with ERP systems (training provided).
- Positive working attitude with the initiative to learn and adapt quickly.
- Ability to work independently, demonstrating responsibility, reliability, and a strong work ethic.

**Job Details**:

- **Work Schedule**: Monday to Friday, 9am-6pm (Saturday, Sunday, and Public Holidays as per standard)
- **Location**: 2 minutes walk from Farrer Park MRT (City Square Mall exit)
- **Job Type**: Full-time (Flexible work arrangement possible, please inquire)
- **Salary**: $1,800.00 - $2,500.00 per month

**Job Scope**:
**Responsibilities**:

- Assist the Import/Export Manager with daily tasks and coordination.
- Coordinate with factories through QQ/WeChat and other communication tools.
- Maintain and organize files properly on the company NAS drive.
- Prepare quotation sheets for clients using Excel and ERP systems.
- Generate and manage sales orders, proforma invoices, purchase orders, and other necessary documents.
- Prepare and handle shipping documents, including booking orders, quotations, invoices, packing lists, delivery orders, and profit tables.
- Verify factory contracts, loading plans, and client instructions.
- Perform general administrative duties to support office operations.
- Enter data accurately into the company ERP system.
- Liaise with freight forwarders to ensure timely delivery of products to both local and international customers.



  • Singapore GOH JOO HIN PTE LTD Full time

    **Responsibilities**: - Provide administrative support for shipping projects such as order processing, preparation of shipping documents, invoices, purchase orders, import/export documents, etc - Conduct scheduling and coordination of all administrative and logístical related matters - Need liaise with vendor for custom license declaration - Data Entry -...


  • Singapore JOBALLY PTE. LTD. Full time

    **Our client, a dynamic startup, is seeking an experienced Senior Import and Export Executive to join their team. This role is pivotal in supporting sales and ensuring smooth international trade operations across South East Asia, South Africa, London, Japan, India, Indonesia, and Korea. If you have a solid background in import/export documentation,...

  • Import/export Analyst

    2 weeks ago


    Singapore NetApp Full time

    Job Summary The Import Compliance Analyst will join a team of export/import compliance professionals responsible for NetApp’s Global Trade Compliance (GTC) Program. The Analyst will help define and execute procedures related import and export compliance regimes in the United States and internationally. In this position, you will engage at all levels of...

  • Import Export

    1 week ago


    Singapore Reeracoen Singapore Pte Ltd Full time

    Our client handles business in the logistics sector. Currently, they are looking for an Import Export cum Sales Executive/Assistant Manager, whose primary responsibility will be to assist with warehouse maintenance and cleaning, as well as to oversee warehouse operations. - You will be reporting to the Import Export Executive/Assistant Manager.- Import...

  • Import Export Manager

    2 weeks ago


    Singapore ASIAN CARATS PTE LTD Full time

    **Job Description**: - To manage the company’s international trade operations - Develop and execute export strategies to grow existing business / clientele - Develop and execute export strategies to introduce new clients to the business - Identify opportunities in new markets, products or services - Ensure compliance of regulations pertaining to...


  • Singapore AlwaysHired Full time

    Prepare and vet import/export documentation: Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, BLUE POS, Cert of quality and quantity as required. Coordinate sea/road shipments with freight forwarders, port terminals; arrange bookings and follow-up ETAs/ETDs. Liaise with customs brokers and freight providers for smooth...


  • Singapore Drew Ameroid Full time

    Overview Manage import/export shipments via sea, air, and cross-border trucking. Ensure correct classification (HS code) of marine products and proper use of Incoterms. Liaise with shipping agents, freight forwarders, and customs brokers for timely clearance and release of goods. Prepare and review shipping documents: commercial invoices, packing lists,...


  • Singapore ALPS LOGISTICS (S) PTE LTD Full time

    Key Responsibilities: Coordinate import and export operations including documentation, customs clearance, and shipment tracking Provide support to the sales team with order processing and customer inquiries Maintain accurate records and ensure compliance with international trade regulations Liaise with freight forwarders, carriers, and customs...


  • Singapore Drew Ameroid (Singapore) Pte Ltd Full time

    Job Summary: The Import-Export Specialist is responsible for managing end-to-end logistics and documentation processes related to the international movement of marine parts, equipment, and materials. This role ensures timely and cost-efficient clearance, shipment, and delivery of goods to ports and warehouses, while maintaining compliance with local and...


  • Singapore LOGISTICS 9 PTE. LTD. Full time

    **Export Manager - Logistics 9 Pte. Ltd.** **About Us**: With over 20 years of excellence in logistics and import/export operations, Logistics 9 Pte. Ltd. is a leading firm with offices in Singapore, China, and Hong Kong. We pride ourselves on providing seamless logistics solutions and are now looking for an **Export Manager**to join our Singapore...