Receptionist/admin Assistant

The Firm is looking for a Receptionist/Admin Assistant with at least 1 year of relevant experience to cover maternity leave. This is a fixed term contract of 20 weeks.

**Team**

The Facilities team consists of an Office Manager, two Receptionists/Administrative Assistants.

Key relationships to establish are contribute to the effectiveness of the Singapore office by providing a comprehensive and efficient service to clients in order that the business objectives of the Firm and team are achieved, maintain the high standard of service offered to the Firm's existing clients and to assist in furthering the professional reputation of the team and contribute to the development of the team in accordance with the Firm's policy.

**Key Responsibilities**
- Answer and process all incoming calls via the switchboard, transferring the call to the relevant individual.
- Accurately record and promptly relay oral and written messages.
- Welcome and assist callers and direct visitors in a professional manner.
- Follow correct procedures, instructions and protocols.
- Maintain a professional reception area.
- Responsibility for ensuring all meeting rooms are set up correctly for each external meeting with adequate supplies of notebooks, pens and refreshments and are cleared and tided after each meeting.
- Assist with MS Teams/conference call set ups.
- Responsibility for ensuring the telephone switchboard Night system is activated to answer all evening calls and the Day system is activated each morning.
- Make travel arrangements, organise visas and transfers, build good working relationships with the external travel provider.
- Responsible for the daily incoming and outing mail which include but not limited to collection, sorting, stamping and purchasing of stamps.
- Arrange for registered post collections and packages to be collected from/delivered to clients as and when required.
- Order couriers as when instructed. Record all incoming and outgoing courier documents.
- Proactively order office stationary and pantry supplies
- Arrange for the maintenance of the photocopiers/printers as and when instructed.
- Assist with the day to day requirements of the office mobile phones, liaising with the provider and reviewing monthly itemised bills and invoices.
- Responsibility for all swipe cards for the office and office keys, ensuring adequate levels of cards are available and administering the security system.
- Responsibility for facilities maintenance, liaising with building management regarding air conditioning, light bulb changing, water/electric issues etc.
- Reviewing all office invoices for accuracy before submission to Finance for payment.
- Point of contact for APAC IT for any ad-hoc issues.
- Any ad-hoc tasks as requested by Office Manager/HR Manager.

**Required experience**
- At least 1 year of relevant experience

**About Kennedys Legal Solutions**

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,400 people worldwide across 44 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

**What do we have to offer?**

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable,straightforward, supportive and distinctive. Our values are at the core of who we are and what make us a great firm to work with and for.

We develop careers in an innovative and collaborative global environment, with our values at the core. We believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals. Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world. A variety of other exciting opportunities are available including secondments to clients and our global offices as well as a comprehensive benefits package (details are available upon request).

We've created a culture based on client service, professional excellence, hard work and trust. We deeply value the relationsh