Senior Executive, Shared Services

1 week ago

Queenstown, Singapore INSEAD Full time

Full-time - Permanent - Based in Singapore
As one of the world’s leading and largest graduate business schools, INSEAD brings together people, cultures and ideas to change lives and to transform organisations. A global perspective and cultural diversity are reflected in all aspects of our research and teaching. With campuses in Europe (France), Asia (Singapore), Middle East (Abu Dhabi) and a hub in North America (San Francisco), INSEAD’s business education and research spans three continents.
We are hiring a Senior Executive, Shared Services & Payroll, to join our Human Resources Department. This is a full-time permanent position to be based on our Asia campus in Singapore.
The role of Senior Executive (Shared Services & Payroll) also handles a wide range of HR operational tasks which require high level of accuracy, confidentiality, and timeliness. It is a critical role which contributes towards operational efficiency, legal compliance and employee experience.
Key Responsibilities include:
Contract management and administration of employment contracts (including but not limited to new hires, internal/ international mobility & promotions).
Administration & coordination of on-boarding administration & exit process with all relevant parties (also supports & consultancy to line managers and new joiners/leavers including but not limited to relocation support, preparation of relevant letters, exit clearance & settlement of all applicable benefits and outstanding payments).
Conducts HR briefing for new employees particularly campus specific activities, employees’ benefits & HR self-service portal.
Payroll management (as reviewer of monthly payroll & Finance salary cost charging reports) to ensure timely and accurate payroll. This includes annual reporting of employment income & benefits to local tax authority (in compliance with tax legislation) & payroll audits. Will also be the backup for payroll processor where applicable.
Attends to employees’ queries and requests for preparation of official letters.
Plans & manages the annual long service award activities.. Participates in the planning & execution of other wellness/welfare projects. for employees.
Manages mandatory government surveys.
Plays HR advisory role to HR CoEs, line managers and employees on HR processes, policies & compliance.
Participates in HR improvement/transformation projects where applicable.
Key Requirements:
Preferably Bachelor’s Degree in HRM/Business Management.
At least 8 years’ work experience in a similar role. Strong experience in Payroll administration is a requirement for this role.
Excellent working knowledge of local employment legislation (Employment Act) and HR best practices.
Good interpersonal & communication skills
Meticulous, diplomatic, adaptable and ability to multi-task
Self-driven with high degree of professional integrity

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