Senior Executive/ Executive, Administration

3 days ago

Novena, Singapore CDA Communicable Diseases Agency Full time

Personal Assistant to Group Director (Operations & Strategy) and Group Director (Communications & Engagement)

To provide high-level administrative support to Group Director (Operations & Strategy) and Group Director (Communications & Engagement) as the primary point of contact for both Group Directors (GDs). Efficiently oversee the GD's schedule, organize travel plans, manage correspondence, and aid in diverse administrative duties as needed.

You will be working in a fast-paced and highly volatile environment that would require the ability to manage multiple priorities and stakeholders at the same time.

**What you will be working on**:

- Provide administrative and secretariat support to both Group Director (Operations & Strategy) and Group Director (Communications & Engagement), including but not limited to:

- Liaise with internal and external parties, answer to calls and make travel arrangements.
- Manage internal and external correspondences
- Schedule appointments, maintain calendar(s) and send reminders.
- Provide administrative support such as making travel claims for the GD(s)
- Coordinate meetings
- Liaise with parties from both internally and externally on meeting dates, time and venue.
- Prepare facilities for scheduled meetings, and arrange refreshments (where required)
- Support the finance and procurement functions
- Support the admin and logistics functions
- Support in staff welfare matters, including organizing of staff welfare activities
- Contribute to cross-functional projects across the division, when assigned.
- Represent the division for relevant workgroups and committees
- Any other assigned duties

**What we are looking for**:
EDUCATIONAL QUALIFICATIONS
- Diploma with relevant years of experience

RELEVANT EXPERIENCE
- 2 to 3 years’ experience in office administration and finance or related field preferred
- Good written and verbal communication skills
- Competent stakeholder management skills
- Requisite IT skills (proficiency in using MS Word, Excel, Powerpoint and Outlook)

PERSONAL CHARACTERISTICS & BEHAVIOURS
- Organised and have a strong sense of structure in managing work processes.
- Resourceful individual who can work well with a diverse group of stakeholders.
- Adaptable, patient, strong interpersonal skills
- Self-motivated and able to work independently.

  • Senior Executive, Research Administration and

    2 weeks ago

    Novena, Singapore Nanyang Technological University Full time

    The Senior Executive is required to support the LKCMedicine Research Administration and Support Services Office in the area of grant reimbursement/claims/billings. He/she is expected to liaise and work closely with the School’s Finance. Responsibilities: Reimbursement claims- Prepare reimbursement claims form for competitive grants- Prepare invoices for...

  • Executive/senior Executive, Foundations of Clinical

    2 weeks ago

    Novena, Singapore Nanyang Technological University Full time

    The role of the Executive/Senior Executive Foundations of Clinical Practice (FCP) is to provide administrative and logístical support in the planning and running of the Foundations of Clinical Practice course at LKCMedicine. The Executive will assist in the planning and day to day management of educational and departmental activities, providing...

  • Associate Executive, Administrative

    2 weeks ago

    Novena, Singapore Dynamic Human Capital Pte Ltd Full time $40,000 - $80,000 per year

    Healthcare institutionWorking location: Central (Novena)Working hours: Monday - Friday (Office hours)Salary: Up to $3,200 + AWS + VB.About the RoleWe are seeking a motivated and detail-oriented Associate Executive to join our Executive Office. In this role, you will provide administrative and secretarial support to the Finance and Clinic Operations teams....

  • Senior Executive

    2 weeks ago

    Novena, Singapore Nanyang Technological University Full time

    The Senior Executive shall be responsible to: - Disseminate internal and external competitive grant calls and advise faculty members on various funding opportunities in the Singapore research landscape. - Assist Principal Investigators on grant budget phasing for successful grants and setting up of research project account at NTU. - Coordinate collation of...

  • Senior Executive, Finance

    2 weeks ago

    Novena, Singapore Dover Park Hospice Full time

    Dover Park Hospice is on an inspiring journey of growth and transformation. As we adopt new systems, enhance our processes, and discover more effective ways of working together, we are committed to creating an even more compassionate and supportive space for our patients and their loved ones. If you’re someone with a heart for care and a desire to make a...

  • Administrative Executive

    5 days ago

    Novena, Singapore The Methodist Church in Singapore Full time $4,000 - $6,000 per year

    The Methodist School of Music (MSM) is an agency of The Methodist Church in Singapore (MCS). Its Worship and Music (WM) arm seeks to enhance the quality of worship by nurturing and equipping the body of Christ in the areas of Worship and Music. At the same time, as a private school registered with the Ministry of Education, the school offers various music...

  • Administrative Executive

    4 days ago

    Novena, Singapore The Methodist Church in Singapore Full time

    **The Methodist School of Music** (MSM) is an agency of **The Methodist Church in Singapore** (MCS). Its Worship and Music (WM) arm arm seeks to enhance the quality of worship by nurturing and equipping the body of Christ in the areas of Worship and Music. As a private school registered with the Ministry of Education, the school also offers various music...

  • Administrative Executive

    18 hours ago

    Novena, Singapore The Methodist Church in Singapore Full time

    **The Methodist School of Music** (MSM) is an agency of **The Methodist Church in Singapore** (MCS). Its Worship and Music (WM) arm seeks to enhance the quality of worship by nurturing and equipping the body of Christ in the areas of Worship and Music. At the same time, as a private school registered with the Ministry of Education, the school offers various...

  • Operation Administration Executive

    2 weeks ago

    Novena, Singapore Stag Match Pte Ltd Full time

    Stag Match (Education and Training) is looking for Operation Administration Executive / Manager for Children / Adult Sector. **Responsibilities**: - Provide overall support for operations and general office administration through a variety of tasks related to organization and communication - Plan and ensure SOP in place. - Ensure Centre Operation follow...

  • Temporary Senior Executive, HR

    2 weeks ago

    Novena, Singapore Nanyang Technological University Full time

    Temporary Senior Executive, Human Resources [LKCMedicine] The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care. The School, which offers both undergraduate and graduate programmes, is named after local philanthropist Tan Sri Dato Lee Kong Chian. Established in 2010 by Nanyang Technological...