Office Manager

2 days ago

Downtown Core, Singapore Tikehau Capital Full time

**Missions**:

- Assist with the management of the calendars of the Directors including managing calendars, travel arrangements, expenses report etc
- Provide general administrative support to the team.
- Receiving and interacting with visitors;
- Answering and managing incoming calls.
- Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
- Drafting correspondence and presentations;
- Providing other daily support to staff as needed.
- Provide accounting support to the Finance team in HQ.
- Working with the service providers in Singapore and Korea to ensure invoices are being paid.
- Ensuring invoices are being sent to the relevant team for payments
- Perform general office/facilities management duties to include:

- Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
- Planning space allocations, layouts, and floor moves as required; arranging for and supervising office maintenance; and
- Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
- Assist with various human resources functions to include:

- Arranging for interviews with the relevant personnel;
- Assisting new employees with their orientation to the organization; and
- Maintaining human resources files in accordance with laws, regulations, and established standards.
- Assisting with the administration matters for onboarding of the new employee (namecards, mobile phones (if needed), access pass, laptop login etc)

**Profile**:

- 4+ years of solid administrative experience in an office setting;
- Prior experience in working for a small-middle environment (preferred);
- Excellent verbal and written communications, networking, and presentation skills (in English);
- Excellent organizational skills and attention to detail;
- Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

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