Executive

2 days ago

Bishan, Singapore Pro-Matrix Pte Ltd Full time

Assist and provide administration supports to Head of PMO includes coordinating meeting, follow up on outstanding issues and tasks assigned by Head of PMO.
- In-charge of procurement activities, including negotiation and vendor sourcing.
- Prepare vendor LOA and take charge in contract formation, including update the revised T&C to Legal Work Group.
- Prepare purchase quote and follow up on purchase order issuance.
- Vendor’s contract monitoring (EOT, LD, BG, VO)
- Long Lead Time Equipment Delivery monitoring.
- Work with PMO to source and expand existing pool of vendors and arrange for negotiation based on new project / tender requirement.
- In charge in Vendor Qualification Process, ensure process is comply in IMS standards.
- Assist in tender process, request and compiling vendor quotations, documents compilation and submission.
- To summarise and tabulate vendor quote for specification and cost evaluation & review
- Responsible to all the correspondences with Vendors during tender stage. (Sales & Project team to support for commercial & technical portion)
- Prepare NDA to vendors, ensure vendors comply to NDA
- Administrate new job registration includes update project details in NAV system.
- Monitor and update project costing based on BUH’s direction, including monthly reporting of project costing to PMO.
- Work with PM / PD to prepare and submit project progress claim for customer billing.
- Review and check SMW to ensure project details are accurate before submission to Service Division.
- Organize, coordinate, and facilitate weekly Project Operation Meeting, including efficient minutes taking.
- Generate & submit KPI report quarterly.
- Attend IMS internal and external audit and update documents with latest operation process when required.
- Provide ad-hoc supports to Division.

**Salary**: $3,000.00 - $3,500.00 per month

**Benefits**:

- Dental insurance

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person

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