Senior/property Executive, Procurement

**Job Description**:
We are Asia-Pacific’s largest pan-regional pure-play life science, innovation and R&D real estate platform, backed by an Australian headquartered multinational real estate company and leading US private equity growth investor. The platform focuses on investing, acquiring, developing, constructing, managing, and operating real estate projects in fast-growing life sciences, innovation and R&D real estate markets in Asia-Pacific. The company operates within two main segments - a high-barrier-to-entry life sciences project construction management business and a specialized investment management business. Since the 2000s, the project construction management business has worked on over 200 projects in Asia-Pacific for more than 100 blue-chip life sciences and pharmaceutical companies, with many repeat clients. The investment management business currently manages ~SGD 2 billion of AUM on behalf of institutional investors, with strong aspirations for growth within the region.

We are looking for a **Senior/Property Executive, Procurement **to join us

Senior/Property Executive is responsible for maintaining high standard of operations and maintenance of the assets through managing and administering purchasing, procurement and contract management.

**Key Accountabilities**:
Purchasing, Procurement and Contract Management

The Property Executive is responsible for purchasing and procuring goods and services as well as administering the contracts to deliver high standards of services.
- Perform purchaser’s duty including sourcing and negotiations with reliable and reputable vendors / suppliers / utilities providers;
- Prepare tender documents, budgets, calling of quotations, evaluation of bid proposals including undertaking cost comparisons and preparing recommendation of awards for contractors / vendors;
- Prepare and issue Services Contracts / Purchase Orders / Work Orders / Letter of Award in a timely manner;
- Manage daily procurement and contract administration requirements;
- Prepare evaluations and recommendations for approval of Variation Orders
- Certify & settle sub-contractor / vendors’ payments claims & final accounts,
- Ensure the term contracts are renewed and bulk tenders are called in timely manner;
- Maintain and update the procurement database;
- Monitor costs against budget;
- Work closely with the Property Management department on the procurement of goods and services required;
- Liaise closely with Finance for the monthly closing;
- Work closely with the project teams and relevant business partners to ensure successful delivery of project objectives;
- Assist Management in all contractual and costing matters;
- Prepare and submit regular reports as required by the Business; and
- Undertake any other ad hoc duties as assigned by the management

Asset Operations and Maintenance

The Senior/ Property Executive supports the Asset (Building) property management teams to ensure smooth day-to-day operations, including both soft services, i.e. housekeeping, security, landscaping etc. and hard services, i.e. mechanical and electrical systems.
- Ensure all services and systems are operating according to standard at all times, including but not limited to trouble shooting, visiting to sites and assets regularly, actively engaging relevant teams and stakeholders, and attending to complaints; and
- Act as the primary liaison between contractors and the property management teams to address tenancy and common area issues and execute plans to improve operations.

Tenancy Delivery

The Senior/ Property Executive supports works required to coordinate with relevant teams to ensure smooth delivery for tenants.
- Understand and able to review design plans, mechanical and service plans; and
- Identify gaps, defects and rectification process, and organize and manage works required, including but not limited to procurement of works, organizing hoardings and security, liaising with shopfitters and contracts, managing loading and parking, etc.

Budget Reporting

The Senior/ Property Executive supports works required for managing budgets for overall operations and various projects.

Provide regular financial reporting, monitor and assist with budgeting for various projects, where applicable.

**Essential requirements for this role**:

- Degree or Diploma in quantity surveying, procurement, supply chain management, estate management, building, engineering, mechanical or related discipline
- Strong experience in purchasing and procurement, with a minimum 3 years of experience
- 3 years of strong building operations and technical experience with risk management focus in managing facilities and M&E systems
- Excellent stakeholder management
- Experience with innovative solutions and technologies in assets is an advantage
- Experience in using Yardi is an advantage
- Experience in asset planning and management is an advantage

We love a challenge and solving problems. Our clients come to us when it’