Am Administrator, Facility Support

7 days ago

Singapore NOV Inc. Full time

**DUTIES & RESPONSIBILITIES**:

- Reception duties:

- Telephone switchboard, directing, screening calls, taking and relaying messages in a timely manner.
- Provide timely responses to queries or request
- Greet visitors’ arrival at NOV Reception, provide information and safety induction and announce visitors to company employee
- Prepare and issue Door Access Control cards.
- Prepare welcome board for visitors
- Prepare slides/videos to be played in the screens within the facility
- Ensure knowledge of personnel whereabouts and maintaining exact and complete sign-out/sign-in procedures for visitors and on-site staff - maintain security by following procedures; monitoring logbook; issuing visitor badges; H&S induction and facility evacuation participation.
- Sort outward mail including DHL packages and incoming mail for distribution.
- Provide timely responses to queries or requests from customers, suppliers and public.
- Assist in facility maintenance when required
- Schedule meetings and maintain facility calendar
- Organise and arrange transport, lunches, accommodation as required for visitors and employees.
- Provide Executive support
- Provide remote facility support to other 2 facilities in Singapore
- Administrator for corporate mobile users, review monthly bill.
- Order and maintain stationery levels / pantry supplies for all departments within NOV.
- Filing of documents in Rigdocs.
- Purchase Requisition and PO receiving.
- Admin back up support and carry out any other relevant duties as assigned

**SKILLS & EXPERIENCE REQUIRED**

**Strategic**
- Able to understand the business needs and drivers.
- Delivers solutions and decisions that are effective and constructively impact both NOV and our customer’s organization.

**Operating**
- Adept at exercising good judgement (sometimes with incomplete information) whilst being constrained by tight deadlines.
- Able to apportion time effectively to complete tasks.
- Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks.
- Able to define, work within and improve business processes whilst exercising good judgement based on immediate and future business needs.
- Will be energized by challenges and drawn towards opportunities.
- Confident and professional when representing the company in person and in writing.
- Imbued with a strong sense of customer focus (internal/external)
- Committed to self-improvement and development through the role to achieve career goals.
- A candid team player who collaborates with peers to solve problems.
- Is known to consistently adhere to ethical principles and expects others to follow suit.

**REQUIREMENT**

**Quality**

**Essential**

**Desirable**

**Qualifications**:

- GCSE level 3 or above relevant business qualifications or equivalent
- Excellent Communication skills

**Experience**:

- Computer and Microsoft Office knowledge
- Experience of reception and administrative functions desirable but not essential as training will be provided.

**Skills, training or special knowledge**
- Computer literacy (including good command of Microsoft Office - Excel, Word, PowerPoint and Outlook). Able to create short videos/slides

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