Facilities and Administrative Coordinator

3 days ago

Singapore TRITON AI PTE. LTD. Full time

**What’s in It for You?**
- Competitive salary up to **$5,000**+ attractive bonus scheme
- Prime CBD location near MRT
- Monday to Friday, 9 AM to 6 PM
- Work in a collaborative and inclusive environment
- Excellent opportunities for personal and professional growth

**Your Role**:
Our client is seeking a capable and dynamic **Facilities and Administrative Coordinator**to manage office operations and ensure a well-organized, efficient, and safe working environment. This role **combines hands-on facilities management with administrative responsibilities**, making it ideal for someone who thrives in a versatile and fast-paced setting.

**About the Company**:
Our client is a globally recognized law firm with offices in major business hubs like Singapore, New York, London, and Hong Kong. Renowned for its focus on collaboration, diversity, and excellence, the firm offers exceptional growth opportunities and actively contributes to the community through pro bono work and volunteering.

**Key Responsibilities**:
**Facilities Management**:

- Coordinate maintenance for air conditioning, electrical systems, and fire safety compliance with vendors and Building Management Office (BMO).
- Schedule and supervise office cleaning, pest control, and regular deep-cleaning activities.
- Monitor and maintain pantry equipment, water detection systems, and ergonomic office setups.
- Oversee vendor arrangements for repairs, maintenance, and inspections.
- Manage fire drills, office evacuations, and ensure workplace safety standards are met.

**Administrative Support**:

- Plan and execute office events, festive decorations, and celebrations.
- Oversee the procurement and replenishment of pantry supplies, stationery, and other consumables.
- Prepare and verify monthly expense reports and vendor invoices for Finance submission.
- Perform daily office walkthroughs to ensure cleanliness, staff presence, and functionality.
- Set up and tidy workspaces for onboarding and offboarding staff.

**What We’re Looking For**:

- Diploma/Degree in a related field
- Minimum of 5 years’ experience in facilities management with the ability to perform light physical tasks (e.g., moving furniture for meetings).
- Strong administrative and multitasking skills, with proficiency in MS Office (Word, Excel, PowerPoint).
- Customer-focused and able to remain composed under pressure.
- Proactive, adaptable, and willing to learn and handle outdoor tasks as required.
- Excellent communication skills in both written and spoken English.
- Independent, responsible, and flexible to work beyond office hours when needed.
- Open to working beyond office hours when needed

Reg No. R1983718

Triton AI Pte Ltd

License no. 21C0661

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