Office Administrator

The Hiring Company is today a world leader in the design and construction of aircraft maintenance facilities having designed and constructed over 130 hangars worldwide over a 35-year period.

We have the in-house expertise in all disciplines required to design and build state of the art facilities with an in depth understanding of an airline/MRO’s operational requirements. These include, but are not limited to, architectural facility planning, structural engineering, civils, mechanical and electrical engineering and fire suppression. Furthermore, from being an experienced contractor we are well versed in the realities of being a ‘builder’ and not just a designer. We have a clear understanding of all related regulations and codes as well as knowledge of the latest equipment, materials and practices on the market incorporated in the most up to date aircraft maintenance facilities. Finally, we have a well-respected reputation in the industry for our ability in the value engineering and delivery of the most cost-effective facility without compromising on quality.

As part of our diversified portfolio and services, we **provide complex and heavy steel structural**design, supply and heavy-lift installation across **ALL industries**from Data Centres to Convention Centres and any large-scale facilities that require wide or column-free space.

**The Role**

We are seeking a highly organized and detail-oriented **Office Administrator**to oversee administrative, accounting, and human resource functions. This role is vital in maintaining smooth office operations, managing financial records, and supporting HR-related activities to ensure a productive workplace.

**Key Responsibilities**:
**Office Administration**:

- Manage office operations and ensure efficient workflow.
- Maintain office supplies, equipment, and vendor relationships.
- Handle correspondence, scheduling, and documentation.
- Manage the travel plan of executive or management personnel.
- Assist in the implementation of standard operating procedures.

**Accounting Functions**:

- Manage accounts payable and receivable processes.
- Maintain financial records, invoices, and expense reports.
- Produce monthly management account such as profit and loss statement, balance sheet and cash flow statement for various entities.
- Assist with payroll processing, HR related statutory payment and tax filings of various entity.
- Reconcile bank statements and support financial audits if any.

**Human Resources Functions**:

- Coordinate employee onboarding and training programs.
- Maintain employee records and ensure compliance with labor laws.
- Assist with recruitment, interviews, and hiring processes.Support HR policies, benefits administration, and employee relations.

From time to time, the Management will at its discretion assign other job duties or assignments to you. The Company reserves the right to second or transfer you to another department. Such a transfer or secondment is at the absolute discretion of the Management.

**Required Skills & Qualifications**:

- 3-5 years practical experience in accounting, finance and/or human resource works.
- Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field.
- Proven experience in office administration, accounting, and HR functions.
- Proficiency in accounting software (e.g., Xero, QuickBooks, Sage etc.) and HR systems.
- Strong organizational, problem-solving, and communication skills.
- Ability to multitask and handle confidential information professionally.

**Preferred Qualifications**:

- Prior experience in a similar dual-role position.
- Knowledge of labor laws, payroll regulations, and financial procedures.
- Strong attention to detail and ability to work independently.