Staff Secretary

About the School – (School Name)

Brighton College (Singapore) is an exciting place to work, and it is our staff who make our community a vibrant and stimulating environment.

The academic success of the Brighton College Family of Schools is due to excellent, innovative and well-planned teaching. Above all, therefore, we are looking for individuals who foster a passion for learning and who demonstrate an ability and genuine desire to develop pupils and staff to their fullest potential.

The school now has an exciting opportunity for an experienced Staff Secretary to join our fantastic team.

About Cognita

At Cognita, we know every student is unique. We nurture their distinct personalities and strengths. We support them academically, socially, and emotionally, wherever they are in the world, wherever they're starting from. And each and every one of our schools is unique too.

We protect what's special about them, while offering them rich knowledge, opportunities, and best practices. And they get to be part of something bigger. We open their classrooms to the collective wisdom of over 100 schools in 17 countries, ensuring every child gets an education that's, quite literally, world class.

It's an individual approach that empowers every school, teacher and student to focus on what they do best. And thrive.

About the role

Support the school's enrolment targets and positioning in Singapore by driving the execution and fulfillment of the school's marketing initiatives, campaigns, promotions and events.

Support the effective planning and execution of internal communications and events and with parents, staff and other key stakeholders to consistently share the school's vision and values.

What you will be doing

Co-curricular Activities:

Collaborate with teachers, staff, and external partners to provide engaging and educational activities and to enhance CCA offerings.

Schedule and coordinate all co-curricular events, ensuring they do not conflict with academic schedules and major school events.

Coordinate the scheduling of relief teachers for planned and unplanned teacher absences, including illness, professional development, and other leave requests.

Communicate with teachers to gather information about upcoming absences and specific instructional needs for each class or subject area.

Maintain accurate records of all co-curricular activities, including participation rates, budgets, and program evaluations.

Ensure all activities comply with school policies, safety guidelines, and relevant regulations.

Gather feedback from students, parents, and staff to continuously enhance program offerings.

Communicate effectively with students, parents, and staff about available co-curricular opportunities and schedules.

Address parent inquiries and ensure they are well-informed about forthcoming activities and opportunities

Education Visits:

Support Academic team with administration support for trips including but not limited to preparing/ processing necessary documents, forms, and purchase requisition requests for the trips

Support the Trip leaders with coordination between various stakeholders or vendors as necessary

Support the Education Visits coordinator with regards to any training or administrative support as needed

Relief Coordination:

Support the relief coordinators – Deputy Heads and Head of Pre – Prep with organising relief cover for absences of teaching and teaching support staff

Building the pool of relief cover teaching pool and resources

School Events:

Actively participate in supporting the teams that lead the major termly events such as – productions, Brighton society events, celebrations in school etc.

Supporting all areas of the above role with secretarial tasks such as minute taking and drafting of agenda items

Be in charge of administering the Staff room area and common rooms including tasks such as distributing mail, assisting with the collection and safekeeping of exam papers, and arranging postage and courier services.

Any other ad hoc tasks in supporting the academic team.

Who we are looking for:

Strong organizational and project management skills.

Excellent interpersonal and communication skills, both written and verbal.

Ability to work both independently and collaboratively in a school environment.

Proficiency with technology and software tools for event planning and management.

Commitment to fostering an inclusive and supportive environment for all students.

Strong organizational & administrative skills, with the ability to manage multiple tasks and deadlines effectively.

Flexibility and adaptability to respond to changing priorities and emergencies in a fast-paced environment.

Qualifications:

Previous experience in student activities, event planning, or a related area within a school setting is desirable but not required.

Benefits at Cognita (amend for school/area)

• Competitive salary depending upon qualifications and experience
• Teacher's Pension (if applicable)
• Free lunch provided during Term Time
• School holidays and public holidays / Holiday Allowance
• Free parking on site (subject to availability)
• School fee discount
• Exclusive third-party discounts
• Professional Development

How to Apply

Complete this applicationbefore the closing date. The Closing Date for Applications is: 10 October 2025

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed.

We believe having a diverse workforce makes us better, smarter and happier and so welcome applicants from all backgrounds, genders, and races. We have an unwavering commitment to being fair and equitable in our recruitment process.

Early applications are encouraged, we reserve the right to interview and appoint prior to closing date for the right applicant.

Applicants who have not heard from us by the closing date must assume that, on this occasion, their application has been unsuccessful.