Secretary
7 days ago
The Secretary (Admin & Maintenance) shall be required to secretarial support to the Chief Executive Officer (CEO) as well as manage and co-ordinate assigned business activities of the Company. The person shall also support the CEO to follow-up on status of projects or reports with the functional managers and supervisors.
1. Main
**Responsibilities**:
**Secretarial Support**
- Oversee the CEO’s calendar and manage CEO’s appointments and schedule.
- Screen incoming calls to the CEO and assist the CEO to make outgoing calls when required.
- Organise monthly management and department meetings.
- Prepare presentation and reports as and when required.
- Handle all restaurant and transport reservations for the CEO.
**IT**
- Liaise with the IT outsourced vendor on Internet connectivity as well as IT equipment.
- Handle all IT equipment purchases
- Oversee the maintenance and operation of Company’s CCTV and security system.
**Admin**
- To arrange for Pest controlling every month.
- Handle all incoming and outgoing courier services with the vendors (FedEx and DHL).
- Oversee the purchases of office stationery and supplies as well as pantry supplies.
- Handle the printing of business cards.
- Issuance of security card to new employees and ensure that resigned or terminated staff return their card prior their last day of work.
- Handle the annual inspection of fire extinguishers in the offices and stores.
- Manage the bookings for meeting rooms and ensure that the rooms are neat after each meeting.
- Set-up video conferencing and projector for CEO if required.
- Arrange for breakfast, lunch and festive celebration for employees.
- Arrange for customer’s gifts and ensure that they are send to the customers on a timely manner.
**Office Equipment**
- Purchase office furniture as and when required.
- Ensure the TV and sound system are well-maintained and in good working condition.
- Oversee the office air-con servicing and maintenance.
- Manage the utility (electricity and water) issues.
- Ensure the photocopier machines and pantry appliances are well maintained and in good working condition.
- Manage the mobile phone issued to Sales staff as well as mobile phone plan renewal.
**Others**
- Any other ad-hoc duties or projects as and when assigned by the CEO.
-
Secretary
5 days ago
Singapore ONEMILLENNIUM PAC Full timeWe are looking for an experienced corporate secretary to lead the team in Singapore and support in Malaysia. **Responsibilities**: Handle full spectrum of company secretarial matters independently for a portfolio of clients Knowledge on listed companies and fund structures preferable Acting as the named company secretary for clients Organize and...
-
Secretary
5 days ago
Singapore NAGASHIMA OHNO & TSUNEMATSU SINGAPORE LLP Full timeSecretary's primary duties and responsibilities are to ensure that the lawyers' work and operations of the office run smoothly providing secretarial and administrative support to the lawyers and the office members. Qualification Requirements: - 3 year experience in secretary and/or administration position - Proficient in English and Japanese for...
-
Secretary
1 week ago
Singapore M & CO. PRODUCTIONS PTE. LTD. Full timeGood writing and oral communication skill in English and Chinese Handle full scope of Corporate Secretarial Duties. Attending and taking minutes of Meetings.Collate reports and presentations Assist the team in organising event / project when necessary Liaise with clients and provide advisory services to clients on statutory and corporate compliance...
-
Secretary
18 hours ago
Singapore MAYER BROWN PK WONG & NAIR PTE. LTD. Full time**Responsibilities**: - Provide a full secretarial support to lawyers - Provide a responsive and professional support service; have a flexible and enthusiastic approach to team work - Responsible for locating files and maintaining good files records - Assist in drafting letters and preparing presentation materials **Qualifications / Person...
-
Secretary
1 week ago
Singapore NEO GARDEN CATERING PTE. LTD. Full timeWe are looking for a dedicated and highly organized **Secretary**to provide comprehensive secretarial support for the Directors/HODs. **Core Responsibilities** - Provide administrative / secretarial support to the HODs and Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc. - Ensure meetings are...
-
Secretary
2 weeks ago
Singapore EXPONENT GLOBAL CONSULTING PTE. LTD. Full timeThe Employer is the regional HQ of a large Asian business house with global presence in several industry sectors. For its office in Singapore, the company is looking for an experienced secretarial and office management professional to join as: **Position**:Secretary **Job Code**:EXP/S-OM/SG/0624 **Location**:Singapore (CBD Area) **Responsibilities** Key...
-
Secretary
5 days ago
Singapore TREASURIS ADVISORY PTE. LTD. Full time**Job Description**: **Responsibilities**: Executive Support: - Provide high-level administrative support to executives, including calendar management, travel coordination, and document preparation. - Handle sensitive information and maintain confidentiality. Company Secretarial Responsibilities: - Oversee and manage company secretarial duties, ensuring...
-
Corporate Secretary
2 weeks ago
Singapore Peak Ocean Pte Ltd Full time**Job Summary**: The corporate secretarial executed support the Group of the corporate secretarial works in line with the Company expectation and requirement. The role is responsible for coordinating Company involvement, managing and administering day-to-day operation of secretarial practices and requirements. Supporting the manager, company secretarial team...
-
Conveyancing Secretary
1 week ago
Singapore Lawsociety Full timeConveyancing Secretary / Litigation Secretary APAC Law Corporation Support staff | Outside of CBD | Singapore | Singapore Law Firm We are inviting candidates to apply for the following roles: 1) Legal Secretary (Conveyancing)Minimum 3 years of experience handling the full set of HDB/ Private Resale matters. Able to liaise with banks, the CPF Board,...
-
Secretary
5 days ago
Singapore RGE PTE. LTD. Full time**Responsibilities**: - Provides secretarial support to assigned Heads / Managers, such as managing calendars & meetings, scheduling and organising appointments & engagements, business/personal travel arrangements, filings etc. - Coordinate internal and external meetings, both onsite or via online. - Screen calls and take messages professionally, and ensure...