Admin (1 Year Contract Renewable)

2 days ago

West Region, Singapore Alphaeus Pte Ltd Full time $40,000 - $60,000 per year

Job Responsibilities

Administrative Duties

a. Perform administrative duties of data entry, e-filing and data maintenance into the authorized and designated template, systems and websites timely

b. Organized, schedule, book meetings for financial matters, particularly budget and expenditure

c. Coordinate with various departments such as Project Managers, Operation Managers, Vendors and stakeholders to support management in developing the detailed accurate and updated expenses vs budgets regularly (monthly/ quarterly/ annually)

d. Prepare documentations and reports

e. Ensure proper update and filling of Budget and Expenditure information and reports in an organized and structured manner

f. Budget Planning and Development

g. Support to collaborate with Project Managers, Operation Managers, relevant Vendors and stakeholders to develop detailed project budgets Daily/ Monthly/ Quarterly

h. Align budget planning with the scope, timeline and deliverables of the project

Financial Monitoring and Reporting

i. Update the relevant systems/spreadsheets daily/ weekly/ monthly to capture the budget and expenses timely and accurately

j. Track actual project expenses versus budgeted amounts monthly/ quarterly and yearly

k. Perform Data Analytics on the financial data and generate reports on expenses versus budget planned regularly for management

l. Ability to identify variances on expenses, budget utilization vs budget forecast. Work with stakeholders to establish legitimate reasons of budget variances and update line manager accordingly.

m. Prepare periodic financial reports including variances on expenditure and budget utilization

n. Work with stakeholders to ensure timely goods receipt and payment to vendors to complete the payment cycle within the financial year

o. Collect Goods Receipt and payment documents, PO, Certificate of Completion proof from stakeholders (e.g. PM, HR POC, etc)

p. File the Payment Receipts, Good Receipts and Certificate of Completion (COC) into the team website in an orderly and timely manner

Communication

q. Handle queries and manage all form of correspondences with stakeholders, being the Point of Contact team, for all budget-related information with project teams and stakeholders (internal and external)

r. Support management by organizing meetings with project Point of Contact to review financial performance regularly in order to produce accurate and up to date budget plan and expenditure reports

s. Communicate budget updates, differences or financial risks to stakeholders in a clear and timely manner

SKILLSETS REQUIRED

a. Proficient in Microsoft Excel using formula such as VLOOKUP, INDEX/MATCH, Pivot Table and/or Macro Programming knowledge (optional).

b. Proficient in Microsoft Office, such as creation of web pages, customization of Share point List and management of site permissions.

c. Proficiency in Microsoft Office, Excel, Power Point for creation of dashboards and presentation purposes for management.

d. Knowledge of Power BI or Tableau and Qlik Sense (optional).

  • Lab Admin 1 year Contract

    2 weeks ago

    West Region, Singapore The Supreme HR Advisory Pte Ltd Full time $104,000 - $130,878 per year

    Jurong Island (Transport provided at Jurong East)8 am to 4.30 pm (Mon-Fri)Attractive Salary PackageCompany Benefit & IncentiveTraining Provided / Diploma In Chemical / 1 YEAR CONTRACT / Lab TestingThis position is more administrative and lesser lab testing but candidate is required to do simple test (physical testing like Particle size and colour chips)...

  • AI Technology @ East | Up to 6,500 | 1 Year Renewable Contract

    7 hours ago

    East Region, Singapore RecruitFirst Pte. Ltd Full time $6,500 per year

    Location (Nearest MRT): EastSalary: Up to $6,500 (Depends on Qualification & Relevant Work Experience)Bonus: YesDuration of Work: 1 Year Contract (Renewable)Work Day: Mondays to FridaysWork Hours: 8.30 am to 6.00 pmResponsibilities:AI & Data:Support training, fine-tuning, and deployment of AI models (chatbots, predictive tools)Conduct data cleaning and...

  • Executive (HR Shared Services, 1 year contract)

    2 weeks ago

    West Region, Singapore Singapore University of Social Sciences Full time $40,000 - $60,000 per year

    Company description: As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.We advocate for the same for our people. We believe everyone...

  • HR Admin #1 year contract

    2 weeks ago

    East Region, Singapore Capital Human Resource Management Pte. Ltd Full time $4,000 - $6,000 per year

    Our Client, in the Retail Industry located in Ubi has opening for HR Admin.5 Days work week / 9am - 6pmExcellence working environmentWorking Location: EastResponsibilities:Assist in recruitment process by posting job openings, screening resumes, and coordinating interviews.Assist in preparation of employment contracts, company letters.Assist in managing...

  • Receptionist (Well-known Nutrition Brand) - 1 year contract

    2 weeks ago

    West Region, Singapore PERSOL Full time $3,200 per year

    Duration: 1 year contract (renewable)Location: Quality Road (3 bus stop from Boon Lay Interchange)Salary:       Up to $3200Working hoursMonday to Friday: 8am to 5pmJobscope:1. Visitor Management (Overall Management for Visitors on site)List of visitorsDisplay of visitor namesAllergen Acknowledgement FormUniform size/Provide uniforms and PPEWIFI...

  • Executive - Administration (1 Year Contract)

    1 hour ago

    West Singapore Emprego SG Full time

    **Location** - Singapore, West**Job Type** - Full Time**Salary** - $3,000 - $4,000 Per Month**Date Posted** - 2 hours agoAdditional Details **Job ID** - 95710**Job Views** - 1Roles & Responsibilities **Job Summary** The executive-administration provides clerical support to our managers and employees and coordinate all daily administrative activities....

  • hr admin executive

    2 weeks ago

    West Region, Singapore Yes Construction Pte Ltd Full time $104,000 - $130,878 per year

    Job DescriptionHandle foreign worker and staff related duties such as work pass application, medical examinations arrangement, training course application, registration of address in MOM portal, etcHandle monthly foreign worker related duties such as apply & renewal of WP / other passes, levy waiver and contract renewals of employeesHandle all related...

  • Production Operator

    2 weeks ago

    West Singapore NESTLE SINGAPORE PTE LTD Full time

    **Location** Singapore, West **Job Type** Contract **Salary** $1,300 - $3,620 Per Month **Date Posted** 2 hours ago Additional Details **Job ID** 134328 **Job Views** 1 **Job Description**: Roles & Responsibilities **Responsibilities**: - Perform operation according to work instruction. - Monitor and perform simple machine troubleshooting. -...

  • UP3200 Receptionist

    8 hours ago

    West Region, Singapore PERSOL Full time $13,200 - $39,600 per year

    Duration: 1 year contractLocation: Quality Road (3 bus stop from Boon Lay Interchange)Salary: Up to $3200Working hours: Monday to Friday: 8am to 5pmJob DutiesVisitor Management (Overall Management for Visitors on site)List of visitorsDisplay of visitor namesAllergen Acknowledgement FormUniform size/Provide uniforms and PPEWIFI connectionPreparation of...

  • Biotechnologist (1-year contract)

    2 weeks ago

    West Region, Singapore GlaxoSmithKline Pte Ltd Full time $40,000 - $80,000 per year

    Key Responsibilities: OperationsAdhere to cGMP and safety requirementsEnsure good housekeeping of associated production facilities so that they are kept in good operational orderIdentify areas for improvement and participate in continuous improvement projects to enhance operational effectiveness and efficiencyParticipate in commissioning and qualification...