Executive Support Specialist

6 days ago

Singapore R. ANDERSEN & PARTNERS PTE LTD Full time $90,000 - $120,000 per year

About the Client ….

Our client is an established, leading global private equity investment firm.

About the Role ….

Our client is looking for a professional and driven Executive Support Specialist to join the Singapore office. The successful candidate will report to the Office Manager.

Role & Responsibilities

  • Provide general secretarial and administrative support to the Investor Relations team in Singapore office.
  • Manage team's calendar, schedule meetings, including logistics, restaurant arrangement and catering where required.
  • Co-coordinate internal and external meetings across different geographical time zone.
  • Co-coordinate team's business travel, flight, accommodation, car arrangement and handle visa application and renewal as necessary.
  • Support in planning and organising investor events such as roadshows and conferences. Coordinate logistics, manage registration and provide on-site support.
  • Preparation of marketing material for investor meetings.
  • Maintain investor database and update of investor meeting to database system.
  • Provide general administrative support and other ad-hoc task as needed.
  • Manage deliveries correspondence, meeting rooms booking and greeting visitors.
  • Coordinate lunch order for employees working in the office.

About the Requirements ….

  • At least 5 years of relevant experience within an international private equity, investment banking, private banking, consulting, events management or travel company. Prior experience supporting a high travel volume team will be advantageous.
  • Proficiency in Microsoft Word, Excel and Powerpoint.
  • Proficient in English and excellent written and verbal communication skills. Able to communicate professionally and effectively with internal and external parties.
  • Highly driven yet personable, able to thrive in a fast-paced environment.
  • Excellent organisational, multi-tasking and time management skills.
  • Strong attention to detail; accuracy in handling information and planning.
  • Able to work independently as well as collaboratively in a team-oriented environment.
  • Strong problem-solving skills, with ability to anticipate issues and proactively find solutions and exercise good judgement.
  • Flexible with off-working hours requests.

Please send your CV to . We seek your understanding that only shortlisted candidates will be notified.

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