Facilities Coordinator

2 days ago

Central Region, Singapore GWS Local Singapore Full time $104,000 - $130,878 per year

About the Role: As a CBRE Facilities Coordinator, you'll assist to elevate our workplace experience. This role blends operational precision with creative event coordination-ensuring our spaces are safe, welcoming, and energizing.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You'll Do:

Workplace Services & Operations

  • Manage office cleaning, pest control, landscaping, and pantry services. (including liaising with vendor, managing ordering, purchase order and budgeting)
  • Conduct walkthroughs and style inspections to uphold safety and hygiene standards
  • Coordinate hygiene and safety supplies (e.g. masks, hand sanitizers, AEDs) and FA Box readiness
  • Administer booking systems (meeting rooms, hot desks) and document access
  • Oversee subscriptions (newsletters, calendars, handbooks) and renewals
  • Submit monthly reports (IFM, PPM, event data) with accuracy and timeliness

Communications & Engagement

  • Draft and send facility updates and email blasts with clarity and warmth
  • Support community-building initiatives like sustainability and internal campaigns
  • Liaise with stakeholders to ensure transparent, inclusive communication

Team Support & Coverage

  • Offer reception coverage during breaks or absenteeism
  • Manage attendance records and support scheduling
  • Assist with office move planning via Accordant system

What You'll Need:

  • Minimum 3+ years of experience in facilities coordination, workplace operations, or events
  • Strong organizational and multitasking skills
  • Excellent communication and stakeholder management abilities
  • Experience in vendor management and workplace operations
  • Ability to work independently with minimum supervision and work collaboratively across teams.
  • Familiarity with Microsoft Office and facility management systems, Purchase Order platform and etc.
  • A collaborative mindset and a passion for creating engaging workplace experiences
  • Prior experience in event planning or facilities coordination preferred
  • Able to manage office event setup - furniture management.

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