Senior Document Controller

22 hours ago


Singapore ST Engineering Group Full time $60,000 - $180,000 per year

Job Req ID: 19237 

Key Responsibilities

  • Manage and control project documentation and information, including drawing standards and templates, from both internal and external stakeholders.
  • Deliver document control services in accordance with project specifications and client requirements.
  • Ensure all incoming and outgoing documentation is complete, traceable, accurate, and verified efficiently, as per transmittal protocols.
  • Upload and download documents and drawings via the Classification website.
  • Ensure proper distribution and access of documents/drawings to relevant stakeholders (i.e. restricted materials are only accessible to the stakeholders who have completed security clearance).
  • Execute tasks and directives as assigned by the EDC Head.
  • Assess current document control processes to identify gaps and opportunities for improvement.
  • Streamline and/or automate inefficient document control workflows, including evaluating potential man-hour savings.
  • Proactively identify and resolve document control issues, including discrepancies, using CAPA or other problem-solving methodologies to ensure containment and propose preventive actions.
  • Prepare and update weekly summary reports and with clear visualizations of document status (incoming, outgoing, discrepancies, and overdue items) per project.
  • Provide weekly updates on all ongoing development and/or improvement initiatives.
  • Follow up thoroughly on outstanding issues and initiatives, ensuring timely and effective closure.
  • Consolidate departmental man-hours and upload data into SAP.
  • Review and optimize daily man-hour charging processes to reduce errors and discrepancies.
  • Monitor and enforce compliance with project requirements.
  • Review and update Quality Procedure Manuals (QPM) as per current practice.
  • Escort new staff, service technicians, and other personnel as needed.
  • Support the preparation of Tender Project and As-Fitted documentation.

Requirements

  • Diploma/Degree in Engineering or Computer Sc related
  • Minimum of 2 years' experience in document control / managing documents within a similar/related industry.
  • Proficient in Microsoft Office applications, particularly Excel.
  • Familiarity with M365 applications (Power BI, Automate, Apps, Visio, etc) and/or adaptability to new document management tools is an advantage.
  • ISO 9001 certification or experience with quality systems is preferred.
  • Self-motivated, detail-oriented, and well-organized, with the ability to manage multiple tasks or tight timelines effectively.
  • Strong analytical and problem-solving skills related to documentation issues.
  • Excellent interpersonal skills for engaging with internal and external stakeholders.
  • Professional communication skills, both written and verbal
  • Willingness to learn and take on responsibilities beyond the document control scope.
  • Ability to resolve conflicts constructively with clear objectives.

Other Information:

  • Location: Benoi Road (Island-wide transport provided)
  • 5-day work week
  • Working Hours: 7.25am-5pm


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