HR & Admin Executive (Japanese Speaking)

2 days ago

Novena, Singapore Pasona Singapore Pte. Ltd. Full time $60,000 - $120,000 per year
  • Company: Manufacturer for industrial components
  • Location: Central

Job Description:

Our client is seeking a proactive and detail-oriented HR & Admin Executive to support their Singapore office's human resources and general administration functions. This position reports directly to the Senior General Manager and works closely with headquarters in Japan to ensure smooth operations and compliance with local regulations.

Human Resources (approx. 50%)

  • Manage full spectrum of HR operations including recruitment, onboarding/offboarding, leave and attendance administration, and payroll coordination.
  • Handle Work Pass applications, renewals, and cancellations through EP Online.
  • Maintain and update employee records in compliance with Singapore employment laws and company policies.
  • Coordinate staff training, performance evaluation, and welfare activities.
  • Advise management on HR policies, local manpower regulations, and MOM compliance matters.

Administration & General Affairs (approx. 50%)

  • Manage office administrative functions, vendor contracts, and office supplies.
  • Support corporate compliance and audit-related documentation.
  • Attend meetings with HQ Japan, record and share meeting notes, and ensure follow-up actions are completed.
  • Liaise with building management and external service providers (maintenance, insurance, etc.).
  • Assist with simple safety, health, and environmental (CSR-related) coordination.
  • Support internal and external communication, including coordination for visitors and corporate events.

Job Requirements:

  • Diploma or Degree in Business Administration, Human Resources, or related field.
  • Minimum 3–5 years of HR and Admin experience in a similar role, preferably in an SME or Japanese manufacturing/trading company.
  • Strong understanding of Singapore Employment Act and local HR practices.
  • Proficient in MS Office (Excel, Word, PowerPoint).
  • Japanese language proficiency (spoken & written) is required to liaise with Japan HQ.
  • Independent, organized, and able to handle confidential information with integrity.

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

Jeffrey Koh Kok Ann

EA Registration No: R1770345

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN #09-02 SINGAPORE 049246

EA License No:90C4069

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