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Finance and Admin Executive

2 weeks ago

West Region, Singapore TAYTONN ASCC PTE. LTD. Full time $40,000 - $60,000 per year

Job Summary:

TAYTONN ASCC is a dynamic and fast-growing company, part of a larger group with a strong presence across Asia, Australia, and New Zealand. Since 2001, we have specialized in the sales and distribution of ingredients for the Fragrance & Flavor industry across the Asia-Pacific region. Our success stems from close collaboration with customers, principals, and vendors worldwide to forecast demand and ensure timely supply of aroma chemicals, essential oils, isolates, extracts, and other F&F ingredients. With a reputation for superior customer service, we continue to expand our reach across Asia and beyond.

We are seeking a passionate and committed Finance cum Admin Executive to support our growing business. This role offers the opportunity to be part of a motivated and professional team in an international environment.

For information about us, please visit ABOUT US – TAYTONN

Key Responsibilities

Office Administration:

  • Manage daily office operations, handling correspondence, phones, maintaining office supplies.
  • Acts as the First Point of Contact for the Office, welcome visitors and accept deliveries accordingly.
  • Coordinate and schedule meetings, appointments, and travel arrangements for responsible teams.
  • Maintain and update company records, databases, filing systems, business cards etc., assist with onboarding etc.
  • Handling Office equipment maintenance and troubleshooting
  • Assist in the preparation of reports, presentations, and documentation.
  • Ensure a clean, organized, and professional office environment.
  • Liaise with vendors, service providers, and building management.
  • Organizing office events or team-building activities
  • Other ad hoc duties as assigned

Finance

  • Manage accounts receivable processes including receipt processing and customer follow-ups on outstanding payments.
  • Handle accounts payable functions such as invoice and payment processing, and resolve invoice discrepancies with vendors.
  • Prepare and post monthly journal entries (e.g., prepayments, accruals).
  • Assist with month-end closing activities.
  • Prepare monthly balance sheet schedules and bank reconciliations.
  • Ensure timely preparation of GST filings.
  • Support internal and external audits, as well as annual budgeting and forecasting processes.
  • Contribute to finance-related initiatives to support business growth.