Executive Assistant

4 days ago


Woodlands, Singapore PERSOL Full time $30,000 - $60,000 per year

Executive Assistant ( North  / Office Hours / up to $2800 )

Responsibilities:

  • Ensure stock level of consumables is kept at an optimal level to meet usage demands.
  • Ensure replenishment is carried out for all temp stores and comply with stock par, safety and infection control standards.
  • Liaise with HQ for procurement and forecasting for required consumables
  • House-keeping of the consumable store and storage cabinet in the MRO
  • Do audits of rooms to ensure accuracy of stocks
  • Ensure all published collaterals, i.e. brochures, posters, standees, circulars, forms … etc., conform to the policy standards
  • Keep and maintain stock of current collaterals at all times, if required.
  • Generate of monthly reports for  biomedical equipment maintained by vendor, Certis Cisco
  • Process purchase and work requisition - raising manual IT requests for new staff to access system applications, purchase Requisition PO in the system, processing invoices and etc.
  • Compile statistics and prepare for submission, as required by clinic management and/or HQ
  • Administer booking of corporate passes in the clinic.
  • Follow up on signatories for reports and paperwork whenever necessary
  • Manage filing system of reports, invoices and delivery orders in MRO
  • Coordinate with other departments on booking of meeting rooms, uniforms and shoes issuance, distributing fruits or ordering food for doctors.

Requirements:

  • Min Diploma holder
  • Meticulous with excellent organization, coordination and administrative skills.
  • Proficient in Microsoft Office applications

Interested candidates who wish to apply for the advertised position, please click on "Apply". We regret that only shortlisted candidates will be notified.

Job Code: SHUL666

EA Reg No: R Lim Shuey Yin)

EA License: 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

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