Admin Assistant

1 week ago

Central Region, Singapore UEMS Solutions Pte Ltd Full time $30,000 - $45,000 per year

Responsibilities:

  • Performing operation administrative duties support and preparing operation reports for the operation managers/HOD.
  • Take charge on all reconciliation of attendance in the payroll system.
  • Responsible for all vendor's billing approval routing and ensure billings are processed accordance.
  • Responsible to track all departmental follow ups and schedules.
  • Participate in annual internal audits and safety initiatives organize by the company.
  • Asist the HOD/ Managers on various claims matters.
  • Maintaining and upkeeping documents, records and filing according to IMS system
  • Coordinate full spectrum of HR and payroll duties with Operations Managers/ Executives/Supervisors.
  • Handling Office store Management and Inventories (uniforms, stationaries, stocks)
  • Stand-in as operation role in critical situation or exigency situation
  • Taking on the secretary role for event preparation; preparing meeting materials, minutes taking and etc.
  • Attending to any enquiries and escalate to superior when necessary
  • Coordinating with various departments when necessary
  • Adhere to any government regulation and company policy such as, but not limited to, accommodation checks and incident reporting
  • Handles company VIPs visit and coordinate with other department or sites on various visit schedule. To prepare formal internal communication with various stakeholders.
  • Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings
  • Any other ad-hoc duties as assigned by direct superior

Requirements:

  • At least 2 years of admin experience
  • Team player with good communication and interpersonal skills
  • Proficient in Microsoft Office applications (Excel, Powerpoint, Word & etc.)

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