Administrative Support Executive

2 weeks ago

Singapore OMNI Communications (OMNI) Full time $40,000 - $60,000 per year

We are looking for a dependable and detail-oriented Administrative Support Executive to provide day-to-day administrative assistance to a dual-practice business engaged in real estate services and industrial consultancy. The successful candidate will play a key role in ensuring smooth internal operations, managing documentation, coordinating schedules, and supporting client communications and record keeping.

This is a critical back-office role that contributes directly to client satisfaction, operational efficiency, and timely delivery of services.

Key Responsibilities Administrative Operations
  • Maintain and organise digital and hardcopy filing systems for client records, lease documents, contracts, quotations, and proposals.
  • Handle document formatting, data entry, and updates to internal trackers and databases.Prepare and issue standard business documents such as quotations, NDAs, invoices, and follow-up emails.
Scheduling & Coordination
  • Assist in arranging meetings, viewings, and appointments for the Director and clients.Coordinate internal calendars and send timely reminders for follow-ups or key deadlines (e.g. lease expiry tracking, JTC submissions).
Communication Support
  • Handle basic client correspondence via email or WhatsApp with professionalism and accuracy.Draft and format emails or letters based on provided templates or instructions.
Records Management & Reporting
  • Maintain up-to-date lead and client trackers in Excel or Google Sheets.Prepare simple reports on task completion, enquiries handled, or document status.
Operational Support
  • Order and manage office supplies or tools as needed.
  • Assist with basic bookkeeping or invoicing tasks, in liaison with external accountants if required.
What We Offer
  • Stable role in a niche and growing industry
  • Structured work schedule with reasonable workload
  • 1 Work-From-Home Day Per Week
  • Friendly and supportive working environment

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