Event & Operations Executive |School |Farrer Road
2 weeks ago
Job Description
Job Description & RequirementsThe Services required are set out as follows:
(A) Event Management
– To plan, prepare and provide support for the organisation of school
events, mainly in the area of food catering. The work includes:
o Sourcing of suitable caterers/vendors for provision of food
catering/refreshment; Sourcing of food items for ad-
hoc/special school events.
o The planning of menu, making special arrangements for
people with special diets/allergies.
o Working with the school's Admin. Manager/Admin. Executive
on the budget and procurement matters.
o Managing logistics requirements.
o Liaising with vendors and working hand-in-hand with the
school staff to carry out events smoothly.
– To work with the school and/or school's stakeholders in organising
formal dinners/lunch held outside school (e.g. hotel), which includes
attending external work meetings and overseeing the set up of
external venues for the events.
(B) School Operations
– To be main person-in-charge of the operations of the Printing Room
and manage printing requests from teachers. The work entails:
o Working closely with Exam. Committee in the printing of
exam. papers, and be responsible for the security of the
exam. papers (i.e. to ensure the safekeeping of exam. papers
after it is printed).
o Ensuring that the exam Standard Operating Procedures
(SOPs) are followed for the printing of exam. papers.
o Meeting the respective teachers-in-charge to go through the
printing requirements of each exam./test paper.
o Ensuring that all printing requests are completed on time.
o Guiding teachers/staff in the proper use of the printing
machines. Train new Gen. Office staff / Operation Support
Officers (OSO) in the printing SOPs and operation of the
printing room.
o Being the point of contact for on-site technicians in the
troubleshooting of printing machines.
o Upkeeping the cleanliness and tidiness of the Printing room.
– When necessary, to be deployed to the school's General Office at
assigned periods to provide customer service and student support
service at the General Office reception counter.
– To follow the school's SOPs and provide administrative support
together with the School Admin. Team.
– Play a role in the school emergency exercises and other
administrative/operational areas, which may be required from time to
time.
(C) Canteen Operations
– To assist the school in the management of Canteen Vendors. The
work entails:
o Do daily checks to ensure that Canteen Vendors adhere to the
Health Promotion Board (HPB) guidelines.
o Work with the Operations Manager (OM) to communicate
important announcements to the Canteen Vendors (e.g.
canteen closure due to school events, etc).
o Attend termly Canteen meetings and write minutes for the
meetings.
o Attend briefings conducted by HPB with the Canteen Vendors
Job Requirement
NA
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