Japanese-speaking Administrative Assistant

2 days ago


Singapore PLUTO INNOVATION PTE. LTD. Full time $40,000 - $80,000 per year

We are looking for a Japanese-speaking Administrative Assistant / Manager to provide bilingual administrative support and ensure smooth daily operations within a Japanese or Japanese-affiliated organization. This role involves managing schedules, preparing correspondence and documents in both Japanese and English, coordinating internal and external communications, and supporting executive staff as needed.

Key Responsibilities include:

Administrative Support:

  • Provide general administrative assistance including scheduling meetings, managing calendars, and arranging travel
  • Handle incoming calls, emails, and correspondence in Japanese and English
  • Prepare, translate, and proofread documents, presentations, and reports

Bilingual Communication & Interpretation:

  • Serve as a liaison between Japanese and non-Japanese staff, clients, and partners
  • Interpret or translate during meetings, calls, and written communications
  • Ensure clarity and accuracy in both languages across internal and external communications

Japanese Business Culture & Protocol Support:

  • Provide guidance on Japanese business etiquette, protocol, and communication styles
  • Assist in preparing culturally appropriate materials and planning activities with Japanese stakeholders

Qualifications:

  • High school diploma or equivalent; Associate's or Bachelor's degree preferred
  • Fluent in both Japanese and English (spoken and written); JLPT N2 or higher preferred
  • 2+ years of administrative or office support experience, ideally in a bilingual environment
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and standard office equipment
  • Excellent organizational, communication, and interpersonal skills
  • Strong attention to detail and able to handle confidential information with discretion
  • Preferred:

  • Experience working in a Japanese company or with Japanese clients

  • Familiarity with Japanese business culture and office practices

  • Japanese living in Singapore



  • Singapore PLUTO INNOVATION PTE. LTD. Full time

    We are looking for a Japanese-speaking Administrative Assistant / Manager to provide bilingual administrative support and ensure smooth daily operations within a Japanese or Japanese-affiliated organization. This role involves managing schedules, preparing correspondence and documents in both Japanese and English, coordinating internal and external...


  • Singapore TAISEI CORPORATION Full time

    Overview TAISEI CORPORATION — Administrative Assistant (Japanese Speaking)Location: PAYA LEBAR SQUARE, 60 PAYA LEBAR ROAD Job Type: Full Time Level: Junior Executive Experience: 2 years exp Department: Admin / Secretarial Salary: $3,000 to $4,000 Monthly Posted: 17 Sep 2025 |Closing on: 17 Oct 2025Responsibilities Not specified in the posting....


  • Singapore CHATERAISE (SINGAPORE) PTE. LTD. Full time

    **Chateraise Singapore has vacancies for Administrative Executive (Japanese Speaking) **Job description** - Handling and resolving customer complaints and following up with customers to ensure high level satisfaction - Provide support and maintenance of company's **social media accounts**: - Provide strategic insights and recommendations for online/digital...


  • Singapore EPICUREAN NOMADS PRIVATE LIMITED Full time

    Roles & ResponsibilitiesJob descriptionWe are a leading supplier of Japanese Sake, Craft Beer & Wine, seeking a motivated individual to join us as adminstrator.Job Description:Support office operations as an administrator fluent in Japanese Provide customer service to Japanese-speaking clients Handle purchasing and inquiries from Japan Assist with...


  • Singapore Reeracoen Singapore Pte Ltd Full time

    Our client specializes in medical, pharmaceutical, and glass products. Now they are looking for a Secretary (Japanese Speaking) to support MD and communicate with the group company and HQ smoothly. 【 What you will be doing 】 - Provide a full spectrum of secretarial and administrative support to the Managing Director. - Handle all private and confidential...

  • Sales Executive

    6 hours ago


    Singapore Reeracoen Singapore Pte Ltd Full time

    Our Client is a Japanese Manufacturing company, their main business in SG is the export of raw materials for confectionery and bakery products. This role of a Sales Executive (Japanese speaking) is responsible for sales and marketing at freight forwarding. You will be reporting to MD. 【 What you will be doing 】 - Sales Assistant role, support Japanese...


  • Singapore KANKEN TECHNO PTE. LTD. Full time

    We are Japanese manufacturer for exhaust gas abatement system. Our customers are semiconductor, solar cell, LCD, chemical, printing, petrochemical, air pollution emitter companies. We are looking for Japanese Speaking Sales Assistant to join the Sales team in Singapore office! Responsible for below roles. - Support sales team by prepare cost...

  • Secretary and Admin

    2 days ago


    Singapore Reeracoen Singapore Pte Ltd Full time

    Our client is a renowned Japanese manufacturer of fishing products with a global presence in North America, Europe, and Southeast Asia. This time they are looking for Secretary and Admin (Japanese Speaking) to be responsible for supporting another secretary 【What you will be working on】 - Receive phone calls - Scheduling meetings, business trips, and...

  • Executive Assistant

    7 days ago


    Singapore Toll Group Full time

    Company Description **About Toll Group** Job Description We are looking for an Executive Assistant (Japanese speaking) to provide support for daily and business issues assigned by the Group Managing Director of Toll Group. Please note, this role requires Japanese fluency to interact with our senior stakeholders in Japan. **The role** As an Executive...


  • Singapore GOOD JOB CREATIONS (SINGAPORE) PTE. LTD. Full time

    Roles & Responsibilities[Job ID:1069639]Responsibilities:Manage daily schedule for internal/external meeting requests, liaise with transport service provider for local transport arrangement, provide daily updates of meeting, lunch, dinner appointment and golf booking etc. in a timely manner Asist in business travel support, including arrangement of VISA...