Japanese-speaking Administrative Assistant

21 hours ago

Singapore PLUTO INNOVATION PTE. LTD. Full time

We are looking for a Japanese-speaking Administrative Assistant / Manager to provide bilingual administrative support and ensure smooth daily operations within a Japanese or Japanese-affiliated organization. This role involves managing schedules, preparing correspondence and documents in both Japanese and English, coordinating internal and external communications, and supporting executive staff as needed.

Key Responsibilities include:

Administrative Support:

  • Provide general administrative assistance including scheduling meetings, managing calendars, and arranging travel
  • Handle incoming calls, emails, and correspondence in Japanese and English
  • Prepare, translate, and proofread documents, presentations, and reports

Bilingual Communication & Interpretation:

  • Serve as a liaison between Japanese and non-Japanese staff, clients, and partners
  • Interpret or translate during meetings, calls, and written communications
  • Ensure clarity and accuracy in both languages across internal and external communications

Japanese Business Culture & Protocol Support:

  • Provide guidance on Japanese business etiquette, protocol, and communication styles
  • Assist in preparing culturally appropriate materials and planning activities with Japanese stakeholders

Qualifications:

  • High school diploma or equivalent; Associate's or Bachelor's degree preferred
  • Fluent in both Japanese and English (spoken and written); JLPT N2 or higher preferred
  • 2+ years of administrative or office support experience, ideally in a bilingual environment
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and standard office equipment
  • Excellent organizational, communication, and interpersonal skills
  • Strong attention to detail and able to handle confidential information with discretion

  • Preferred:

  • Experience working in a Japanese company or with Japanese clients

  • Familiarity with Japanese business culture and office practices

  • Japanese living in Singapore

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