Executive Assistant

2 weeks ago


Singapore Toll Group Full time

Company Description
**About Toll Group**

Job Description

We are looking for an Executive Assistant (Japanese speaking) to provide support for daily and business issues assigned by the Group Managing Director of Toll Group. Please note, this role requires Japanese fluency to interact with our senior stakeholders in Japan.

**The role**

As an Executive Assistant, you will be responsible for:

- Assisting with the management of the diary and inbox including company meetings and events, Executive Team Leadership meetings, offsites, 1:1s, and external meetings
- Providing administration support across travel, expense reconciliation and PO generation
- Preparing communications, reports, presentations and correspondence
- Acting as the executive point of contact, communicating with stakeholders and actioning requests to coordinate communications and ensure the achievement of objectives and timeframes
- Supporting the delivery of projects and company initiatives
- Assisting in supporting team requirements where needed

Qualifications
**About you**

To be successful in this role, you will need:

- Bachelor's degree in relevant discipline with at least 5 years experience as an Executive Assistant at a senior level within a large complex organisation
- Fluency in Japanese, written and spoken to communicate with our senior Japanese stakeholders in Japan
- Exceptional communication skills with senior stakeholders. Excellent interpersonal and communication skills, able to deal diplomatically and effectively with senior leaders, internal and external stakeholders
- Exceptional organisational and time management skills
- Advanced skills in Microsoft Office, Powerpoint and MS Teams
- Demonstrated ability to prioritise and maintain confidentiality

Additional Information
**Be Connected**

With a bold vision and innovative drive, join our 20,000 colleagues as we lead industry change and transform how customers best meet their global supply chain needs in a meaningful and sustainable way. There are countless opportunities to learn and make a real impact in shaping our industry’s future. Grow with diverse challenges amongst a friendly and inclusive global culture. Take pride in building relationships that matter, because being connected is at the centre of what makes Toll great - it’s what makes our possibilities endless.
- Toll embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples and those of all ages, genders and abilities._

You must be entitled to work in Singapore and be prepared to undertake pre-employment checks including a criminal history check and medical.


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