Executive Assistant

7 days ago

Singapore Toll Group Full time

Company Description
**About Toll Group**

Job Description

We are looking for an Executive Assistant (Japanese speaking) to provide support for daily and business issues assigned by the Group Managing Director of Toll Group. Please note, this role requires Japanese fluency to interact with our senior stakeholders in Japan.

**The role**

As an Executive Assistant, you will be responsible for:

- Assisting with the management of the diary and inbox including company meetings and events, Executive Team Leadership meetings, offsites, 1:1s, and external meetings
- Providing administration support across travel, expense reconciliation and PO generation
- Preparing communications, reports, presentations and correspondence
- Acting as the executive point of contact, communicating with stakeholders and actioning requests to coordinate communications and ensure the achievement of objectives and timeframes
- Supporting the delivery of projects and company initiatives
- Assisting in supporting team requirements where needed

Qualifications
**About you**

To be successful in this role, you will need:

- Bachelor's degree in relevant discipline with at least 5 years experience as an Executive Assistant at a senior level within a large complex organisation
- Fluency in Japanese, written and spoken to communicate with our senior Japanese stakeholders in Japan
- Exceptional communication skills with senior stakeholders. Excellent interpersonal and communication skills, able to deal diplomatically and effectively with senior leaders, internal and external stakeholders
- Exceptional organisational and time management skills
- Advanced skills in Microsoft Office, Powerpoint and MS Teams
- Demonstrated ability to prioritise and maintain confidentiality

Additional Information
**Be Connected**

With a bold vision and innovative drive, join our 20,000 colleagues as we lead industry change and transform how customers best meet their global supply chain needs in a meaningful and sustainable way. There are countless opportunities to learn and make a real impact in shaping our industry’s future. Grow with diverse challenges amongst a friendly and inclusive global culture. Take pride in building relationships that matter, because being connected is at the centre of what makes Toll great - it’s what makes our possibilities endless.
- Toll embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples and those of all ages, genders and abilities._

You must be entitled to work in Singapore and be prepared to undertake pre-employment checks including a criminal history check and medical.

  • Executive Services Assistant

    2 weeks ago

    Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...

  • Executive Assistant

    4 days ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...

  • IT Executive

    2 days ago

    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...

  • Reception & Administrative Assistant

    2 weeks ago

    Singapore Keller Executive Search Full time

    This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our...

  • HR Executive

    2 days ago

    Singapore Spearing Executive Search Full time

    Job description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...

  • Marketing Executive

    4 days ago

    Singapore Richdale International Executive Search Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...

  • Administrative Assistant

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    **Job Summary**: **Responsibilities**: - Perform general office duties such as filing, scanning, copying, and data entry. - Manage office supplies and ensure the office environment is well-organized. - Coordinate with external vendors and suppliers for office and production needs. - Schedule and organize meetings, appointments, and travel arrangements for...

  • Retail Consultants

    8 hours ago

    Singapore The Executive Home Store Full time

    The Executive Home Store Italian Furniture and Lifestyle Store has vacancies for: **Retail Consultants / Executives** for those who want a career in retail - Promote sales of Italian imported furniture and lifestyle accessories - Identify marketing opportunities for new customers - Maintain and service existing customers’ database - Good professional...

  • Project Executive- Advertising Industry

    2 weeks ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Role** The Relationship Executive is responsible for the management of a seamless production workflow between THE CLIENT studio and our agency partners. He/She is required to coordinate work/projects of different levels and scale with multiple departments as well as external vendors/partners. The Relationship Executive is responsible for assessing,...

  • HR Executive

    4 days ago

    Singapore SPEARING EXECUTIVE SEARCH PTE. LTD. Full time

    We're representing our client who is looking to onboard a driven HR Professional into their team! As a HR Executive, you will play a vital role in supporting their HR operations and implementing our HRMS. You will also work closely with key regional stakeholders and the wider business to ensure our HR processes are aligned with their business goals. **Your...