Administrative Assistant

16 hours ago

East Region, Singapore ENGIE Services Singapore Pte Ltd Full time $104,000 - $130,878 per year

ENGIE Services Singaporeis a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customizable to best suit your unique needs.

Responsibilities

  • Prepare and manage activity reports for internal and client use.
  • Submit daily staff attendance reports to clients, including updates on leave and absenteeism.
  • Maintain and regularly update a comprehensive database of employees' CVs, certifications, and vaccination records.
  • Monitor and ensure timely renewal of staff passes; send reminders for training sessions.
  • Liaise closely with client administrative teams to fulfill documentation and reporting requirements.
  • Conduct first-level familiarization for new hires.
  • Manage leave applications and overtime submissions accurately and promptly.
  • Raise purchase requisitions and track their approval and delivery status.
  • Provide general administrative support to the department, including filing, scheduling, and correspondence.
  • Assist with any other ad hoc duties as assigned by the Manager.

Requirements:

  • Minimum Diploma in Business Administration or a related field.
  • At least 2–3 years of relevant administrative experience, preferably in a fast-paced or client-facing environment.
  • Strong organizational and time management skills with the ability to multitask effectively.
  • Proficient in Microsoft Office applications, especially Excel and Word.
  • Excellent communication and interpersonal skills.
  • Self-motivated, able to work independently with minimal supervision.
  • Demonstrates a strong safety mindset and adheres to Workplace Safety and Health (WSH) standard

  • Administrative Assistant

    7 days ago

    East Region, Singapore ALLIED SEARCH PTE. LTD. Full time $40,000 - $60,000 per year

    Competitive Remuneration PackageGreat Career ExposureConvenient Working LocationAs a Administrative Assistant (Allied Health & Operations Support), you will be responsible for the following duties:Provide administrative assistance to the manager overseeing Allied Health & Operations.Support processes related to patient assistance schemes, including...

  • administrative assistant

    7 days ago

    East Region, Singapore Sin United (S) Pte. Ltd. Full time $4,000 - $6,000 per year

    Project & Administrative SupportOrganize and maintain project files, schedules, and related documentationMonitor and track project budgets, expenses, and progressProvide general administrative support to the project management teamOffice AdministrationHandle document transmittal, data entry, and digital/physical filingSchedule and coordinate appointments and...

  • Administrative Assistant

    7 days ago

    East Region, Singapore People Profilers Pte Ltd Full time $4,000 - $6,000 per year

    Business Administrative AssistantLocation: EastWorking hours: 9am – 6pm / Fully on-siteKey Responsibilities:·       Handle order processing, quotations, purchase orders, and stock packing.·       Support warehouse control and stock take activities.·       Monitor and coordinate delivery schedules with freight forwarders, suppliers, and...

  • Administrative Assistant

    7 days ago

    North-East Region, Singapore BM SAFETY SINGAPORE PTE. LTD. Full time $19,200 per year

    BM SAFETY SINGAPORE PTE. LTD. is hiring a Full time Administrative Assistant (Entry Level) role in Serangoon, Singapore. Apply now to be part of our team.Job summary:Flexible hours availableNo experience required for this roleExpected salary: $1,600 - $2,400 per monthJob Responsibilities Administrative Support• Handle • general office administration•...

  • Administrative Assistant

    7 days ago

    East Region, Singapore Hafary Pte Ltd Full time $2,500 - $4,000 per year

    Responsibilities :Handle all in-bound enquiries sent through emails, faxes, or callsAssist the Sales Team in daily administration work, in handling and processing customers inquiresMonitor and expedite customer orders to ensure on-time delivery of goodsAnswering of phone call for enquiriesProvide customer support on problem and issues arising from...

  • Administrative Assistant

    7 days ago

    North-East Region, Singapore Vanguard Fire Systems Pte. Ltd. Full time $57,600 - $76,800 per year

    Part-Time Administrative AssistantSalary from $12-15 / hourShortlisted applicants will be notified through a phone-call from the following number / Job Highlights:· Flexible time schedules (Mon – Fri only, negotiable during interview)· Minimum 20 Hours a week· This position does not allow working from home· Leave benefits· Permanent position· Company...

  • Administrative Assistant

    7 days ago

    East Region, Singapore Samwoh Corporation Pte Ltd Full time $40,000 - $60,000 per year

    Job DescriptionLiaise with Project Manager and Engineer on all correspondences, faxes, incoming letters, to perform all admin work relating to the airfield and infrastructure department;Provide full administrative support at site and coordination with Head Office the Airfield and Infrastructure Department;Issue, recording and monitor Purchase Requisitions...

  • Administrative Assistant

    7 days ago

    North-East Region, Singapore Ocean IFM Pte Ltd Full time $2,000 - $3,000 per year

    Responsibilities:Assist Site Manager in handling and maintaining proper records of enquiries or feedback received from residents/tenants, booking of estate's facilities and petty cash managementAttending to phone and walk-in enquiriesEstablishing and maintaining proper filing system to ensure smooth documentation and administration of estateClearing of...

  • Purchasing Administrative Assistant

    7 days ago

    North-East Region, Singapore Gain City Group of Companies Full time $4,000 - $6,000 per year

    Responsibilities:Perform office administrative work to support the team.Manage data claims.Assist in inventory management and purchase orders.Create and process purchase orders within purchase authority.Track incoming orders to ensure timely delivery.Maintain inventory control and assist in stock level monitoring.Handle general administrative processes and...

  • Procurement & Administrative Assistant // Govt Agencies

    7 days ago

    East Region, Singapore APBA TG Human Resource Pte Ltd Full time $104,000 - $130,878 per year

    Procurement & Administrative Assistant // Govt AgenciesLocation: TampinesWorking Hours: Mon-Thu(830am-6pm), Fri(830am-530pm)Salary: $15 per hrContract Duration: 4 MonthsJob Scope:Provide procurement and administrative support for projects, including liaison with internal teams and stakeholders.Support committees and ensure timely communication with advisers,...