Administrative Assistant

We are looking for a talented individual with a strong work ethic to be part of our team as the Administrative Assistant – 12 months contract responsible for a variety of administrative support tasks with an emphasis in maintaining accurate and up-to-date vendor accounts. This role is based in Jurong East, Singapore, and reporting to our Accounts Associate Manager.

Our Administrative Assistant – 12 months contract will be responsible for (1) Accounting Vendor Master Data Maintenance, (2) Credit Card Administration and (3) General Administrative Support:

1. Accounting Vendor Master Data Maintenance:

2. Manage the creation, validation and ongoing maintenance of vendor master data.

3. Partner with cross-functional teams to uphold data accuracy and ensure compliance with internal controls and financial regulations.
4. Respond to audit inquiries related to vendor master records and contribute to reconciliation efforts.
5. Investigate and resolve inconsistencies or errors with vendor data.
6. Participate in continuous improvement initiatives aimed at optimizing data management processes and enhancing operational efficiency.
7. Provide support in generating monthly reports and other data-related documentation.

8. Credit Card Administration:

9. Process applications for corporate cards in accordance with company procedures.

10. Coordinate with relevant stakeholders to facilitate changes in corporate card limits.
11. Address employee inquiries related to corporate card usage, transactions and account status.
12. Handle requests for transaction reports, report on suspected fraud cases, process card termination for departing employees.
13. Maintain and update cardholder lists for both Elavon and US Bank.
14. Download and retrieve statements/reports.

15. General Administration Support:

16. Provide administrative support to the finance department.

17. Manage office maintenance needs, coordinating with vendors for repairs and upkeep.
18. Coordinate office supply inventory and procurement to ensure smooth operations.
19. Assist with scheduling meetings, managing correspondence and handling general office inquiries.

About you:

Bachelor's degree, or equivalent experience/combined education with additional training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks and/or at least 2 years of experience. Fresh graduates are welcome and encouraged to apply.

You will also have:

• Experience in an administrative position as an office admin assistant/personal assistant.
• Experience using Sharepoint or similar.
• Basic to intermediate experience and knowledge of computer software packages including Microsoft Office Suite (Word, Excel, Access and Powerpoint).
• Experience with vendor master data maintenance OR credit card administration is an advantage.

Special Requirements:

Chosen candidate must have existing rights to work and live in Singapore at the time of application.

Click 'apply' to complete our online application form. We look forward to connecting with applicants who meet the mandatory work rights and skill requirements.

How we reward and support you:

Our flexible schedules, competitive pay and comprehensive benefits, enable you to live a healthy, fulfilling life at and outside of work. Training and development opportunities to grow your career and skills for life with Lockheed Martin.

Our culture of performance excellence, ethics, teamwork and inclusion is embedded in everything we do. Be empowered to be your best in using your strength to make a difference in the lives of one another.

Curious about joining our team?

Lockheed Martin supports Equal Employment Opportunity and Diversity in the workplace by creating a place of employment that is, harassment free, diverse, fair, ethical, inclusive, and values the contribution of all its employees. Diversity and inclusion are the foundation of our culture and reflect our values of doing what's right, respecting others and performing with excellence. By leveraging our employees' unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.

Learn what's it's like to work with us at

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