Administrative Executive, CEO Office

4 days ago

Kampong Pasir Ris, Singapore Apex Harmony Lodge Full time $60,000 - $80,000 per year

Roles & Responsibilities

Apex Harmony Lodge (AHL) is a 210-bed nursing home focused on providing dedicated care for individuals with dementia. We are seeking a proactive and detailed-oriented Administrative Executive to provide comprehensive administrative support to the CEO. This pivotal role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

Executive Support

  • Manage the CEO's calendars, scheduling meetings, appointments, and travel arrangements.
  • Draft, proofread, and edit correspondence, reports, and presentations.
  • Prepare and organize documents for meetings, ensuring accuracy and professionalism.
  • Act as the primary point of contact between the executives and internal/external stakeholders.

Communication Liaison

  • Screen phone calls, emails, and other communications, responding/redirecting as appropriate.
  • Facilitate effective communication between the executives and various departments, ensuring alignment with strategic priorities.
  • Organize and manage internal communication platforms to promote transparency and engagement across the organization.

Meeting & Event Coordination

  • Coordinate and schedule meetings, conferences, and events, ensuring all resources are available.
  • Take meeting minutes, follow up on action items, and ensure timely completion of tasks.
  • Assist in organizing company events and initiatives, ensuring successful execution and timely delivery.

Organisation Enablement Support

  • Assist in the implementation of organizational development initiatives, including training programs and performance management systems.
  • Coordinate with HR and other departments to ensure alignment of organizational strategies.
  • Support change management processes and assist in fostering a positive organizational culture.

Confidentiality & Discretion

  • Handle sensitive information with the utmost discretion and professionalism.
  • Maintain confidentiality in all aspects of the role, exercising tact and judgment.

Requirements:

  • Bachelor's degree or equivalent work experience.
  • At least 3 years of experience in an administrative or executive assistant role, preferably supporting senior management.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Demonstrated ability to handle multiple projects simultaneously and meet deadlines.
  • Fluency in English; proficiency in additional languages is a plus

All applications will be treated in strict confidentiality. We regret that only shortlisted candidates will be notified.

Submit your resume to ******* to apply today

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