Administrator

2 days ago

Pasir Ris, Singapore Ashtead Technology Full time

Established in 1985, Ashtead Technology is the leading provider of equipment rental solutions, advanced underwater technologies, and support services to the global energy sector. With over 38 years of proven track record, we offer unrivalled technical know-how, experience, and in-house engineering capability. Recognized as one of the largest independent rental fleets in the industry with over 520 staff globally and over 19,000 assets, we continue to invest in equipment to ensure that we provide the broadest and most technologically advanced equipment available to support our customers globally. We are committed to creating a diverse and inclusive work environment that enables our employees to bring their whole selves to work.

We are seeking a highly organized and proactive Administrator to join our vibrant team based in Singapore If you thrive in a fast-paced environment, excel at multitasking, and have a passion for driving projects to success, we want to hear from you.

**PRINCIPAL ACCOUNTABILITIES**

**Sales Administration**
- Answering incoming calls and directing the enquiry to the appropriate internal salesperson
- Assist with the provision of sales quotations, by generating ERP quotations with the assistance of the internal sales team
- Liaise with sales team and clients alike to ensure rental share reports are sent out to suppliers as soon as possible after invoicing has been run at the beginning of the month
- Send pre invoice checks to particular vendors before Regional HR accounts run invoices. Obtain service entry number for each invoice then submit to vendor accounts, updating the debtor’s tracker as you go
- Run invoices once termination notes have been received and checked by Management
- Adhere to Ashtead Technology’s QHSE related policies and industry standards

**Other Administration**
- Purchasing office consumables (stationary, coffee, lunches, cleaning supplies, etc.), maintaining adequate stock levels at all times for the office and doing a daily walk-around check
- Purchasing of and coordinating the office services contractors (cleaners, maintenance, window cleaners, gardeners, etc)
- Arrange travel through business travel consultants when requested
- Arrange the administration requirements for (mainly) offshore personnel including booking training courses, medical examinations
- Performs other related duties as assigned by the Regional HR Co-Ordinator

**MINIMUM QUALIFICATIONS/EXPERIENCE/SKILLS**
- Some previous experience in a similar sales role
- Previous experience with NetSuite highly advantageous
- Excellent verbal and written communication skills

**PERSONAL QUALITIES**
- Enthusiastic individual, excellent communicator
- Smart appearance, professional altitude, uses initiative, prioritizing capabilities
- Good time management and organisational skills to meet deadlines
- Keen to take on additional responsibility and lend a hand when needed
- Previous experience with sales administration or freight and logistics
- Proficient with computer skills and competence using MS Office and ability to work with different bespoke software packages
- Proactive attitude with the ability to multitask and learn quickly
- Pays attention to detail

Schedule:

- Monday to Friday

Ability to Commute:

- Singapore 506817 (required)

Work Location: In person

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