Receptionist Admin Assistant

2 days ago

Kallang Way, Singapore Analog Devices International Inc. Full time $30,000 - $60,000 per year

Title: Receptionist Admin Assistant

Job Description:

Ø  Demonstrate a high degree of professionalism, initiative and independence to support office administrative and clerical needs.

Ø  Establish and maintain effective working relationships with staff and officials including external stakeholders. Eg vendors, service providers and suppliers.

Ø  Provide receptionist support. Greet and welcome visitors in a professional manner & accepting deliveries (Fedex, DHL, Fastrek & others). Send/receive samples from customer/distributor/product lines etc.

Ø  Maintain a good record of shipment tracking and procurement database for reference.

Ø  Supervise maintenance / Contractor visits. Make sure their job is done & sign the Job Sheet by respective vendors.

Ø  Supervise the ISS contract cleaner's routine works and time schedule as well as office facilities upkeep: Lights, aircon, water pump, potted plants – Make sure all are in order, clean & working properly.

Ø  Check inventory of office equipment / supplies / stationery / healthy nuts / fruits, adhoc purchase and first aid supplies and attend to general requests from staffs. Eg. stationery request, tissues & other misc request.

Ø  Set up meetings as needed (send out meeting invites, prepare meeting logistics, booking of conference calls, take action items, notes from the meeting, etc) preparation of materials and refreshment for meetings as appropriate. Issue temporary badge for access as necessary.

Ø  Support functional group orientation schedule and logistics needs for new hires.

Ø  Logistics support/executive learning and development events (internal, external and major meeting).

Ø  Receive, sort/screen and track all incoming correspondence including postal mail and e-mail. Categorize and prioritize responses as needed.

Ø  Maintain proper filing system and maintain up to date files and knowledge of all current activities.

Ø  Understanding of company policies, procedures, and methods of operation to effectively and efficiently conduct duties and responsibilities.

Ø  Performing other related duties as assigned by supervisor (e.g. Printing/distribution of Impact Award cert, distribution, QWL, Logistics etc).

Ø  Answer phone calls, take messages, and provide information to callers regarding general inquiries and response to the callers' request politely and appropriately.

Qualifications/Requirements:

Ø  1 to 3 years of admin experience preferred.

Ø  Pleasant personality, mature and honest

Ø  Proactive, take initiative and well organized.

Ø  Ability to multitask and prioritize daily workload.

  • Receptionist or Admin

    1 week ago

    Kallang, Singapore Search Personnel Full time

    **Position : Receptionist or Admin - SIMPLE DUTIES**: - **Location : Kallang ( 1 bus stop from Kallang MRT)**: - **Working hours :5.5 day work week, Monday - Friday, Saturday half day**: - **Salary(commensurate depending on experience): Up to $2400 + AWS + Bonus**: - **Duration : Perm**: - **Industry : Event companies** **Main Responsibilities**: -...

  • Hiring and Admin Assistant

    7 days ago

    Kallang, Singapore BAN NEE CHEN NURSERY PTE. LTD. Full time

    1. Provide administrative support to the Admin Head. Paperwork, basic reports, use of Whatsapp (comnpany line) and filing are involved. 2. Taking enquiry calls of receptionist nature - basic Q&A of our operating hours, locations and retail items. Fluency in English and Mandarin required. Additional languages and dialects advantageous. 4. Redirecting...

  • HR Admin Clerk/executive

    1 week ago

    Kallang, Singapore SFP INTEGRATION PTE LTD Full time

    Roles And Responsibilities: 1.1 General **HR Function** - Implementing and managing HR policies and procedures. - Prepare and process overall payroll ensuring that salary is paid timely and accurately (commission, incentive, allowance, reimbursement). - To be responsible for the submission of the statutory CPF contributions. - Administer and execute a full...

  • Admin Assistant #64710

    23 hours ago

    Kallang, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Manufacturing/ Production - Position Title**:Admin Assistant/ Service Admin Assistant**: - Working Location: Kallang - Working Hours: 5 days (Monday to Friday, 9 AM to 6 PM) - Salary Package: Basic Salary + AWS + Variable Bonus + Medical Benefits - Duration: 1-year contract (Convertible to Permanent Role) **Key...

  • Admin Assistant

    1 week ago

    Kallang, Singapore AsiaMed Healthcare Systems Pte Ltd Full time

    **Responsibilities** - Assist in admin duties, eg. Preparing Invoices / PO’s / Quotations/filing of - documents, Receiving shipments, Schedule delivery - Provide secretarial support to the Managing Director - Ad hoc duties assigned **Requirements**: - Min Diploma with minimum 1 year of relevant experience in basic accounting and admin. - Preferably...

  • IT Admin

    1 week ago

    Kallang, Singapore Enggsol Pte Ltd Full time

    The IT Admin shall assist in raising the necessary Service Requests (SRs), manage WOG related service requests, helpdesk/incident tickets and servicing of GovTech initiatives. the IT Admin shall assist in preparing/filling the required forms and documents such as: - Form submission for creation, deletion and access control of related accounts, - Form...

  • Office Admin Assistant

    2 weeks ago

    Kallang, Singapore Private Advertiser Full time $3,000 - $40,000 per year

    Job briefWe are looking for an office admin assistant to perform a variety of personnel-related and office admin tasks to ensure the efficient and smooth day-to-day operation of our office.Job DescriptionAnswering phone calls, taking down messages and direct to correct persons.Maintain filing systems, office policies and work safe procedures.Update and...

  • Admin Assistant #66242

    23 hours ago

    Kallang, Singapore Anradus Pte Ltd Full time

    Industry/ Organization Type: Education Centre - Position Title**:Admin Assistant**: - Working Location: Geylang Bahru - Working Hours: 5.5 days (Mon - Fri, 8.30 am-5.30 pm, Sat 8.30 am-12.30 pm) - Salary Package**:Basic salary + AWS**: - Duration: Permanent Role **Key Responsibilities** - Coordinating our products and services by talking to vendors and...

  • Admin Assistant

    1 week ago

    Kallang, Singapore A CUT ABOVE ASIA PTE LTD Full time

    Working hrs: Monday - Friday **11am - 5pm** **Start up concept environment company dealing with Premium Meats and Alcohols since 2020 (Yes you get to taste the products too!)** Job Descriptions: - Basic admin work - Handling Shopee parcel collection - Booking delivery - Pack orders - stock taking - Events (May need to participate) Job Requirements: - MS...

  • Administrative Executive cum Receptionist

    2 weeks ago

    Kallang Bahru, Singapore RGS ReproGraphic Solutions Pte Ltd Full time $30,000 - $60,000 per year

    Job DescriptionWe are seeking a highly organized and friendly administrative executive cum receptionist to join our printing company. The ideal candidate will have at least 2 years of experience in office management, interfacing with customers and a strong ability to multitask. This person will be responsible for managing front desk operations, coordinating...