Receptionist Admin Assistant

2 days ago

Central Region, Singapore Analog Devices International Inc. Full time $4,000 - $6,000 per year

Title: Receptionist Admin Assistant

Job Description:

Ø  Demonstrate a high degree of professionalism, initiative and independence to support office administrative and clerical needs.

Ø  Establish and maintain effective working relationships with staff and officials including external stakeholders. Eg vendors, service providers and suppliers.

Ø  Provide receptionist support. Greet and welcome visitors in a professional manner & accepting deliveries (Fedex, DHL, Fastrek & others). Send/receive samples from customer/distributor/product lines etc.

Ø  Maintain a good record of shipment tracking and procurement database for reference.

Ø  Supervise maintenance / Contractor visits. Make sure their job is done & sign the Job Sheet by respective vendors.

Ø  Supervise the ISS contract cleaner's routine works and time schedule as well as office facilities upkeep: Lights, aircon, water pump, potted plants – Make sure all are in order, clean & working properly.

Ø  Check inventory of office equipment / supplies / stationery / healthy nuts / fruits, adhoc purchase and first aid supplies and attend to general requests from staffs. Eg. stationery request, tissues & other misc request.

Ø  Set up meetings as needed (send out meeting invites, prepare meeting logistics, booking of conference calls, take action items, notes from the meeting, etc) preparation of materials and refreshment for meetings as appropriate. Issue temporary badge for access as necessary.

Ø  Support functional group orientation schedule and logistics needs for new hires.

Ø  Logistics support/executive learning and development events (internal, external and major meeting).

Ø  Receive, sort/screen and track all incoming correspondence including postal mail and e-mail. Categorize and prioritize responses as needed.

Ø  Maintain proper filing system and maintain up to date files and knowledge of all current activities.

Ø  Understanding of company policies, procedures, and methods of operation to effectively and efficiently conduct duties and responsibilities.

Ø  Performing other related duties as assigned by supervisor (e.g. Printing/distribution of Impact Award cert, distribution, QWL, Logistics etc).

Ø  Answer phone calls, take messages, and provide information to callers regarding general inquiries and response to the callers' request politely and appropriately.

Qualifications/Requirements:

Ø  1 to 3 years of admin experience preferred.

Ø  Pleasant personality, mature and honest

Ø  Proactive, take initiative and well organized.

Ø  Ability to multitask and prioritize daily workload.

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