Management Assistant Officer

5 days ago

Central Region, Singapore National University of Singapore Full time $40,000 - $60,000 per year

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

We are looking for a proactive and well-organised Management Assistant Officer to join our Career Services team at NUS Law. In this role, you'll play a key part in supporting our students' career development journeys from administering the compulsory internship programme to coordinating events and liaising with students and employers. If you enjoy meaningful, hands-on work and connecting with both students and external partners in a professional and supportive environment, we'd love to hear from you.

Key Responsibilities

Internship Programme Operations & Administration:

  • Carry out established internship programme processes, including the preparation and handling of documentation/records, and student submissions.
  • Monitor and follow up on key internship milestones, ensuring students and employers complete required steps in a timely manner.
  • Assist in the use and upkeep of internship-related digital tools and platforms, including managing routine updates, records, and user queries.
  • Collaborate with colleagues to review and refine suitable digital tools/platforms that streamline student, employer, and institutional workflows.
  • Compile and maintain accurate internship data to support tracking, analysis, and reporting needs.
  • Provide logistical and operational support for internship briefings, information sessions, and related communications.

Employer Engagement and Internship/Job Portal Management:

  • Facilitate new industry partner sign-ups and attend to email queries.
  • Correspond with industry partners to obtain updated information on available training contract, internship and other opportunities and encourage the use of the portal to publicise available vacancies.
  • Help manage the portal by posting new opportunities and assist in maintaining relevant information/data.

Event Coordination and Publicity:

  • Support the planning and delivery of career-related events such as lunchtime talks, panel discussions, career fairs, and networking sessions. Duties include managing logistics including RSVPs, catering, venue setup, publicity materials, and on-site support. Provide basic photography support when needed.

General Administration:

  • Provide administrative support to the Law Careers Office (responsibilities include processing of procurement & finance related matters, performing data entry/collection, logistics, and providing other administrative functions).
  • Any other duties as assigned by Law Careers Office and Students Affairs.

Requirements

  • Diploma in any discipline
  • Strong organisational skills with attention to detail
  • Good written and verbal communication skills
  • Proficient in Microsoft Office and comfort with data or systems management tools
  • Team player with a service-oriented mindset
  • Prior experience in event coordination or working with students is an advantage

More Information

Location: Bukit Timah Campus

Organization: Law

Department : Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID : 30115

  • Office Assistance

    5 days ago

    Central Region, Singapore Asia Success Management Pte. Ltd. Full time $40,000 - $60,000 per year

    About the role We are seeking an experienced and motivated Office Assistant to join our team in our central region office in Marina Centre. This full-time role will be responsible for providing administrative and clerical support to ensure the smooth running of our office operations.What you'll be doingProviding general administrative and clerical support...

  • Personal Assistant Cum Office Admin

    5 days ago

    Central Region, Singapore Fides Investment Management Full time $40,000 - $60,000 per year

    Job Description:5 days work, 9am – 6pm· Provide full secretarial and administrative support to Directors· Manage Directors calendars, scheduling & organizing meetings· Arrange travel bookings for Directors personal and business tripsE.g. Flight tickets, hotel accommodation, car transfers, restaurant reservations and country entry applications if...

  • Management Assistant Officer

    5 days ago

    Central Region, Singapore National University of Singapore Full time $4,000 - $6,000 per year

    Company description: The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in SingaporeJob description: Job DescriptionWe are seeking a Management Assistant Officer to provide...

  • Assistant Front Office Manager

    5 days ago

    Central Region, Singapore Andaz Singapore Full time $104,000 - $130,878 per year

    Andaz Singapore, the first Andaz hotel in South East Asia is looking for an Assistant Front Office Manager.Andaz meaning "personal style" in Hindi, is infused with character and weaves itself into the fabric of its locale. Andaz Singapore, strategically located in the city's Ophir-Rochor district, sets to offer the rich cultural experiences embedded in the...

  • Management Assistant Officer

    5 days ago

    Central Region, Singapore National University of Singapore Full time $40,000 - $60,000 per year

    Company description: The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in SingaporeJob description: Job DescriptionThe Management Assistant Officer (MAO) - Finance and...

  • Assistant Director, Office of Dean of Students

    5 days ago

    Central Region, Singapore Singapore Management University Full time $104,000 - $130,878 per year

    Student Services Hub Transformation & Service InnovationLead the transformation of the Student Services Hub into a future-ready, student-centric centre that delivers seamless and responsive support.Drive end-to-end review and enhancement of services, operations, and workflows to improve efficiency and user experience.Identify service gaps and collaborate...

  • Assistant Manager, Lee Kong Chian School of Business

    5 days ago

    Central Region, Singapore Singapore Management University Full time $104,000 - $130,878 per year

    Support the Area Coordinator, course coordinators, and faculty in administrative tasks, including budgetary matters and group development workAssist the Area Coordinator (ACE) in preparing the group's budget requirements and administering expenditure controls to ensure optimal fund utilization.Coordinate and take minutes for group meetings; circulate meeting...

  • Assistant Manager, Financial Services, Office of Finance

    20 hours ago

    Central Region, Singapore Singapore Management University Full time $70,000 - $120,000 per year

    ComplianceProcess customer invoices/ funding claims in accordance with policies, procedures and funding agreement. Follow up with customer and funding agency when debts are due.Maintenance of Master RecordsUpdate customer master records and ensure integrity of data.Data Analytics and DashboardingAnalyse data to identify trends and/ or anomalies and prepare...

  • Administrative Assistant

    5 days ago

    Central Region, Singapore KienCo Management Consultancy Full time $4,000 - $6,000 per year

    We are seeking a detail-oriented and highly efficient Administrative Assistant to provide reliable support and help keep daily operations running smoothly. The ideal candidate will be proactive, organized, and an excellent communicator who thrives in a fast-paced environment.Key ResponsibilitiesCalendar & Appointment ManagementOrganize and maintain the...

  • Assistant Front Office Manager

    5 days ago

    Central Region, Singapore Park Regis by Prince Full time $60,000 - $120,000 per year

    Job SummaryTo assist the Rooms Division Manager in overseeing the daily operations of the front desk or reception area, ensuring smooth and efficient service delivery to guests or clients.  This role involves managing staff, handling guest interactions, and maintaining a clean and well-organised front office environment.Job ResponsibilitiesOperationsTo be...