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Personal Assistant Cum Office Admin

2 weeks ago

Central Region, Singapore Fides Investment Management Full time $40,000 - $60,000 per year

Job Description:

5 days work, 9am – 6pm

· Provide full secretarial and administrative support to Directors

· Manage Directors calendars, scheduling & organizing meetings

· Arrange travel bookings for Directors personal and business trips

E.g. Flight tickets, hotel accommodation, car transfers,

restaurant reservations and country entry applications if needed.

· Prepare and submit monthly reports on Director's reimbursement

and other expenses claims.

· Handling office season parking and insurance payments

· Help and assist our clients with travel arrangement bookings (eg. hotel, car transfers, private jet etc.) and oversee clients Singapore home installation/maintenance etc.

· Maintain and upkeep all confidential documents in proper filling system

·Doing internet research and personal purchases for Directors

· Able to maintain confidentiality

Office Administration

· Assist and support Financial Analysts on various ad-hoc

reporting requests and updating portfolios month end statements

· Assisting on Compliance Internal Audit checking

· Collate staff expense claims and monitor keep track of annual & medical leaves

· Prepare iBanking transfer payments for monthly vendor invoices,

directors/staff claims and prepare monthly reports.

· Monitor all Petty Cash expenses, prepare monthly report

· Prepare and submit month end closing to external bookkeeper

· Maintain proper filing system, perform data entry including data

management and file sharing

· Purchasing & replenishing of office stationery and pantry supplies,

maintain the general upkeep of office cleanliness

· Ordering name cards and office printing requisitions

· Answering incoming/redirecting calls and courier arrangements when necessary

· Liaise with vendors for office maintenance etc.

· Other ad hoc as assigned

Requirements:

· Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR 2 - 3 years PA/admin experiences are welcome to apply

· Ability to liaise internally and externally on administrative and other matters.

· Initiative to learn and get things done efficiently

· Good attitude

· Able to take stress & multi-tasking

· Good time management and strong sense of urgency and priorities

· Proficient in Chinese (Speaking, reading & writing)

Years of Experience: 2-3 years and above