HR Associate

2 days ago

Singapore KELINGTON ENGINEERING (S) PTE. LTD. Full time $40,000 - $80,000 per year

About Us

Kelington Engineering (S) Pte Ltd is a leading construction engineering company dedicated to delivering high-quality engineering solutions. We believe in developing our people and fostering a collaborative, innovative, and inclusive workplace.

Position Summary

We are looking for a proactive and detail-oriented HR Associate to support the Human Resources team in daily operations. This role plays a key part in ensuring the smooth execution of HR processes by handling administrative tasks, maintaining employee records, assisting with recruitment activities, and preparing HR-related reports. The ideal candidate is organized, resourceful, and able to work efficiently in a fast-paced environment.

Key Responsibilities

  • Provide comprehensive administrative support to the HR department, including data entry, filing, and maintaining accurate employee records.
  • Manage all incoming and outgoing correspondence, such as emails, letters, courier deliveries, and phone calls.
  • Monitor and replenish office supplies and pantry items to always ensure availability.
  • Coordinate travel arrangements, meeting schedules, and room bookings for staff and management.
  • Prepare reports, memos, presentations, and other documentation as required by HR or management.
  • Ensure adherence to company policies and maintain strict confidentiality of sensitive documents.
  • Oversee timely renewal of service contracts, including company car insurance, office cleaning, copier leases, and air-conditioning maintenance.
  • Collaborate with the IT department to manage IT assets, including laptop configuration, software setup, and equipment assignment.
  • Support onboarding and offboarding processes, including preparation of employment documents, orientation schedules, and exit formalities.
  • Organize employee engagement activities and assist in planning HR-related events.
  • Generate HR reports and contribute to HR projects and initiatives as assigned.
  • Liaise with internal departments and external vendors on HR administrative matters to ensure smooth operations.
    Any other ad hoc duties assigned by the Superior.

Requirements

  • Diploma in Human Resources, Business Administration, or a related field.
  • 1–2 years of experience in HR or administration preferred.
  • Familiarity with Singapore employment laws and HR practices will be an advantage.
  • Proficient in MS Office (Word, Excel, PowerPoint).
  • Strong organizational skills with attention to detail.
  • Good interpersonal and communication skills.
  • Ability to handle confidential information with professionalism.

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