Executive Assistant to Director

4 days ago

Central Region, Singapore Stafflink Services Pte Ltd Full time $40,000 - $80,000 per year
  • Monday to Friday: 9:00 a.m. – 6:00 p.m.
  • Work location: Tanjong Pagar (walking distance from the MRT)

A well-established investment and management group that oversees diversified business operations across various sectors.

Key Responsibilities
  • Manage front office operations including reception, correspondence, and visitor coordination.
  • Oversee vendor and procurement matters such as office supplies, service contracts, and facility maintenance.
  • Support HR-related tasks including onboarding, training coordination, and employee engagement activities.

  • Maintain smooth IT and system operations by liaising with vendors.

  • Manage the Director's calendar, schedule, and communications with utmost discretion.

  • Coordinate domestic and overseas travel arrangements including visas, hotels, and itineraries.
  • Handle personal errands and household-related coordination when required.
  • Assist with confidential correspondence and follow-up actions.

  • Accompany the Director for meetings or trips when necessary.

  • Oversee office property management, lease agreements, and vendor coordination for maintenance and security.

  • Track company assets and prepare related reports for management review.
  • Support office renovation or expansion projects, ensuring cost control and timely completion.
  • Monitor administrative budgets and ensure compliance with safety and facility standards.
Requirements
  • Diploma or higher qualification with at least 3 years of relevant experience in administration or executive support.
  • Proficient in Microsoft Office and comfortable with fast-paced, multi-faceted responsibilities.
  • Willingness to travel and work flexible hours when required.

HOW TO APPLY:

Interested applicants, please click on "Apply Now".

We regret only shortlisted candidates will be notified.

Stafflink Services Pte Ltd

EA Licence No.: 04C4294

EA Personnel: Chua Xue Min (Joesefyn)

EA Personnel Reg. No.: R

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