HR Assistant

2 days ago

Tuas, Singapore Private Advertiser Full time $35,000 - $45,000 per year
Key Responsibilities
  • Provide support to the HR department by managing daily administrative and HR-related tasks.
  • Manage the main telephone line, ensuring calls are promptly and accurately transferred, and messages are taken and relayed in a timely manner.
  • Coordinate the reception of visitors to the RMS Singapore office, including welcoming and registering guests, notifying relevant colleagues, and providing courteous guidance.
  • Maintain a clean and professional reception area to reflect the company's image, and design welcome banners for visiting customers.
  • Oversee the collection, recording, calculation, and management of employees' daily attendance records.
  • Handle daily mail and package management, including receiving and distributing items.
  • Oversee office stationery and souvenir inventory management, including monitoring stock levels, recording requests, packing items, and managing purchasing and distribution processes.
  • Assist with daily meeting and customer visit arrangements, including preparing meeting rooms and required facilities.
  • Prepare and coordinate documents for the renewal of company licenses and memberships, ensuring timely completion before expiration.
  • Assist with submitting corporate card claims and processing mileage/personal expense claims for the manager.
  • Source suppliers for office needs and handle purchase orders for acquisitions, including maintenance, rental, and licenses.
  • Plan and coordinate internal company events (e.g., staff engagement activities, company functions, team celebrations).
Requirements
  • At least 2 years of experience in administrative or reception roles, with prior exposure to HR functions preferred.
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  • Strong communication skills in both English and Mandarin, with the ability to liaise effectively with Mandarin-speaking stakeholders.
  • Well-organised, proactive, and capable of handling confidential matters with discretion.
  • Excellent interpersonal and problem-solving skills.

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