
HR Assistant
2 days ago
- Provide support to the HR department by managing daily administrative and HR-related tasks.
- Manage the main telephone line, ensuring calls are promptly and accurately transferred, and messages are taken and relayed in a timely manner.
- Coordinate the reception of visitors to the RMS Singapore office, including welcoming and registering guests, notifying relevant colleagues, and providing courteous guidance.
- Maintain a clean and professional reception area to reflect the company's image, and design welcome banners for visiting customers.
- Oversee the collection, recording, calculation, and management of employees' daily attendance records.
- Handle daily mail and package management, including receiving and distributing items.
- Oversee office stationery and souvenir inventory management, including monitoring stock levels, recording requests, packing items, and managing purchasing and distribution processes.
- Assist with daily meeting and customer visit arrangements, including preparing meeting rooms and required facilities.
- Prepare and coordinate documents for the renewal of company licenses and memberships, ensuring timely completion before expiration.
- Assist with submitting corporate card claims and processing mileage/personal expense claims for the manager.
- Source suppliers for office needs and handle purchase orders for acquisitions, including maintenance, rental, and licenses.
- Plan and coordinate internal company events (e.g., staff engagement activities, company functions, team celebrations).
- At least 2 years of experience in administrative or reception roles, with prior exposure to HR functions preferred.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Strong communication skills in both English and Mandarin, with the ability to liaise effectively with Mandarin-speaking stakeholders.
- Well-organised, proactive, and capable of handling confidential matters with discretion.
- Excellent interpersonal and problem-solving skills.
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HR Admin Assistant
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6 days ago
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1 day ago
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