Personal Assistant
1 day ago
PA to Director
- Salary: $4,000 - $5,000 + AWS + VB
- Working Days: 5 days
- Working Timing: 9AM to 6PM
- Working Location: Tanjong Pagar
Requirements:
- Diploma or Degree is required for this role.
- At least 3 years experience in performing PA duties, office administrative, company asset & facilities management.
Job Scopes:
Executive & Personal Support: (50%)
- Act as the primary point of contact for the Director's schedule, coordinating meetings, calls, and stakeholder communications.
- Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
- Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations)
- Manage complex calendars, schedule appointments, and arrange travel (business & personal).
- Act as a gatekeeper for communications (email / phone), prioritizing urgency and confidentiality.
- Run errands, plan events, and handle ad-hoc personal tasks as required.
- Be available to accompany the Director on trips (domestic / international) when required.
Office Administration:
- Manage front office operations, including reception, visitor management, and incoming / outgoing correspondence.
- Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions.
- Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency.
- Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions.
- Liaise with IT support / vendors to ensure smooth operation of office technology, including hardware, software, and system access.
Company Property and facility management:
- Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance.
- Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works.
- Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements.
- Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination.
- Ensure compliance with workplace safety, security, and environmental regulations related to company premises.
- Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization).
- Support budgeting and expense monitoring for company administration and property management functions.
- Assist in project coordination tasks where cross-department administrative support is required.
Interested applicants may send your resume via WA to # Liora) :)
Chow Zi Xin | EA R
The Supreme HR Advisory | Reg No: 14C7279
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