Personal Assistant/Executive Assistant

2 days ago

Downtown Tanjong Pagar, Singapore The Supreme HR Advisory Pte Ltd Full time $48,000 - $60,000 per year

Personal Assistant/Executive Assistant

  • Salary: $4,000 - $5,000 + AWS + VB
  • Working Days: 5 days Mon - Fri
  • Working Timing: 9am - 6pm
  • Working Location:  Downtown area. MRT nearby are Tanjong Pagar or Shenton Way MRT

Key Responsibilities:

Office Administration:

  • Manage front office operations, including reception, visitor management, and incoming/outgoing correspondence.
  • Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions.
  • Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency.
  • Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions.
  • Liaise with IT support/vendors to ensure smooth operation of office technology, including hardware, software, and system access.
  • Executive & Personal Support:
  • Act as the primary point of contact for the Director's schedule, coordinating meetings, calls, and stakeholder communications.
  • Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
  • Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations)
  • Manage complex calendars, schedule appointments, and arrange travel (business & personal).
  • Act as a gatekeeper for communications (email/phone), prioritizing urgency and confidentiality.
  • Run errands, plan events, and handle ad-hoc personal tasks as required.
  • Be available to accompany the Director on trips (domestic/international) when required.
  • Company Property and facility management:
  • Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance.
  • Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works.
  • Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements.
  • Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination.
  • Ensure compliance with workplace safety, security, and environmental regulations related to company premises.
  • Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization).
  • Support budgeting and expense monitoring for company administration and property management functions.
  • Assist in project coordination tasks where cross-department administrative support is required.

Qualifications and Requirements

  • At least 3 years of relevant experience in office administration and executive/personal assistant role
  • Must be comfortable for overseas travel with director on domestic or international business trip, once every few months only [Mainly in Malaysia only]

Chan Kai Wen Reg R

THE SUPREME HR ADVISORY PTE LTD

EA No: 14C7279

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