Personal Assistant
19 hours ago
**JOB DESCRIPTION** - Providing full administrative support and secretarial assistance to Senior Management. - Maintaining comprehensive and accurate records of all documents. - Organizing meetings, workshops, conferences, seminars, events including scheduling, taking meeting minutes, equipment set-up, sending reminders, and organizing catering when necessary. - Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes as and when needed. - To follow-up with all actions required after meeting and ensure all required actions are carried out and no deadline are missed. - Managing calendar, including making appointments and prioritizing the most sensitive matters. - Coordinate and liaise with other Personal Assistants on onsite meetings, luncheons, in-house events, etc. - Making phone calls in a polite and professional manner on behalf of Senior Management to stakeholders to follow up on tasks when required. - Welcoming visitors and managing them for meetings and events. - Work and create draft simple spreadsheets & powerpoint slides. - Assist in compiling data on suppliers/brochures/conference summary documents and etc. - Manage and coordinate travel, accommodation, transportation, etc. - Spend time and become familiar with all aspects of the business to follow up better with stakeholders etc. - Conduct ad-hoc research as guided by Senior Management on the business. - File organization including light cleaning and organizing. - Perform a variety of office and personal errands including coordinate and manage vendors/contractors at office and/or residence. - To travel overseaswith Senior Management when required. - Cover other team members when one is on leave / away from the office. - Any other ad-hoc duties **JOB REQUIREMENTS** - Minimum "A" level/ Diploma/ degree in Business Administration or equivalent is required. - Minimum 5 years of PA experience working with C-level executives in order to understand the job requirements. - Possess good initiatives and corporate exposure. - Excellent communication skills (written and verbal). - Extremely detail oriented to ensure accuracy and quality across all tasks that have to be completed, sometimes with little direction. - Excellent people skills. - Creative problem-solving and able to handle pressure and fast turnarounds including resolving complex administrative problems independently and following through on a variety of tasks that are diverse and advance. - Must be flexible and willing to work extra time during busy times and on call during weekends and after business hours if needed. - Must demonstrate a can-do attitude. - Ability to read and interpret various documents. - Ability to speak effectively with stakeholders to follow up tasks on behalf. - Ability to work independently with mínimal supervision. - Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation. - Demonstrate strong knowledge and extensive use of Microsoft Office and Mac OS. - Able to travel when required. - Experience working as a flight stewardess will be advantageous. **Salary**: From $4,000.00 per month Schedule: - Monday to Friday **Experience**: - Personal assistant experience: 5 years (preferred)
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