Logistic Coordinator Cum Admin

3 days ago

Singapore YTL CEMENT TERMINAL SERVICES PTE. LTD. Full time $104,000 - $130,878 per year

Main duties and responsibilities:

  • Coordinate with customers daily to confirm volume requirements and manage the fleet necessary for daily deliveries.
  • Take orders over the phone/WhatsApp messages and process them accordingly.
  • Manage incoming orders and the pool of available tankers to ensure excellent delivery service to customers.
  • Proactively manage and monitor sales orders by coordinating with sales administration personnel to prevent delivery disruptions caused by insufficient quantities in the system.
  • Ensure orders are processed in the system (CWIS & Site Printing) and dispatch the correct materials in the right quantities as per customer requirements.
  • Follow up and monitor deliveries through the GPS system and make phone calls as necessary to ensure timely arrival at customer sites without delays.
  • Manage and check E-DO after materials are loaded into tankers.
  • Assist drivers in resolving any E-DO related issues they encounter.
  • Check on Ready GO and update customers/supervisors if a Delivery Note (DN) is incomplete without a signature.
  • Report drivers who do not comply with SOPs and in-house rules to the supervisor and respective transporter.
  • Take up logistic administration tasks:
  • Systematically maintain drivers' records and update them regularly.
  • Generate monthly CWIS card registration reports and file them.
  • Input daily data into IG permit records.
  • Maintain and file SOP-related documents such as tanker seal records and inspection reports.
  • Learn and acquire SAP knowledge related to cement dispatch.
  • Participate in weekly Driver toolbox meetings and update records in the TBT file.
  • Work in rotating shift patterns assigned by the supervisor.
  • Required to work on Sundays and public holidays.
  • Work location is inside the Jurong Port cement terminal office.
  • Undertake any ad-hoc tasks assigned by the immediate supervisor from time to time, including shipment receiving.

Requirements:

  • Diploma/NITEC/ITE or equivalent.

  • A minimum of 2 years of relevant work experience in logistics coordination or a similar role.

  • Proficiency in using dispatch software systems and GPS tracking tools is essential.

  • Strong verbal and written communication abilities are necessary for effective coordination with customers and team members.

  • Familiarity with SAP systems or experience in a similar industry could be advantageous.

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