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HR & Admin Officer
2 weeks ago
We are seeking a resourceful and responsible HR & Admin Officer to join our team, offering balanced exposure to both human resource management and general office administration. The ideal candidate may not have full experience in every area but should have a genuine interest in both fields, be ready to handle day-to-day operations, and demonstrate a strong willingness to learn. This is an excellent opportunity for adaptable individuals who enjoy diverse responsibilities and wish to grow their skills while contributing meaningfully to people-related initiatives and organisational operations
Key Responsibilities
- Support end-to-end recruitment activities including interview scheduling, candidate coordination, and follow-ups
- Assist in onboarding and offboarding processes including documentation and induction
- Assist in work pass applications, renewals, and related compliance matters
- Maintain accurate and up-to-date employee records and HR documents
- Provide administrative support for staff insurance and benefits
- Arrange internal and external training programs, including scheduling, registration, and tracking training records
- Coordinate and support internal events, staff engagement activities, and welfare initiatives
- Manage office supplies and stationery, ensuring adequate stock levels
- Handle office vendor management, including sourcing, price comparison, negotiation, and coordination of services related to office supplies, equipment, servicing, repairs and maintenance.
- Liaise with external vendors for office-related services and maintenance (e.g. equipment servicing, repairs, delivery)
- Ensure smooth daily office operations including courier arrangements, cleanliness, and facility needs
- Assist with filing, scanning, and document organisation (HR and non-confidential accounting documents)
- Perform accurate data entry and general admin support as required
- Assist the Manager with ad-hoc HR and office matters
Requirements:
- Diploma in Human Resource Management, Business Administration, or related discipline
- Minimum 1 year of relevant experience preferred (internship experience considered)
- Strong command of Microsoft Office (especially Excel: VLOOKUP, PivotTable)
- Well-organised, detail-oriented, proactive, and able to handle multiple tasks efficiently
- Comfortable managing both HR and administrative duties
- Strong communication and vendor coordination skills
- Able to start work immediately or within short notice
- Singaporeans only
