Administrative and Operations Executive

2 weeks ago

Downtown Tanjong Pagar, Singapore 2d90e33d-ec5e-4e70-94a6-72fe0587ba04 Full time $36,000 - $48,000 per year

Salary Range:

$3,000 - $4,000 per month (subject to qualification and experience)

Job Summary:

We are looking for a detail-oriented and proactive Administrative and Operations Executive to support our daily operations. The ideal candidate should be independent, reliable, and able to thrive in a fast-paced environment. This position is open to Singaporean citizens and Permanent Residents only.

Key Responsibilities:

  • Order Management

  • Consolidate and acknowledge receipt of customer orders.

  • Prepare and issue invoices, delivery orders, and consignment notes for each order.

  • Document Management

  • Organize and file all documents systematically for quick and easy retrieval.

  • Ensure proper documentation of all orders, deliveries, and transactions.

  • Logistics Coordination

  • Coordinate delivery schedules with drivers and customers to ensure timely shipments.

  • Verify stock availability and inspect items before they are loaded onto delivery vehicles.

  • Inventory Support

  • Assist the Storekeeper with periodic stock counts to ensure accurate inventory records.

  • Manage and issue stock transfers as required, ensuring proper tracking and documentation.

  • Communication

  • Answer phone calls and greet visitors in a professional manner.

  • Respond promptly to customer inquiries via email and SMS.
  • Provide clear and efficient communication with customers, suppliers, and team members.

  • Reception Duties

  • Act as the first point of contact for visitors, providing a welcoming and professional reception experience.

  • Direct visitors to the appropriate person or department as needed.

  • Office Supplies Management

  • Monitor and maintain the department's office supplies to ensure availability and avoid shortages.

  • Place orders for new supplies as needed and keep track of inventory.

  • Marketing Assistance

  • Assist in updating the product portfolio, ensuring accurate and up-to-date information.

  • Help manage and monitor online sales channels, ensuring products are listed correctly and promotions are updated.

Requirements:

  • Detail-oriented with strong organizational skills.
  • Good communication skills, both written and verbal.
  • Proficient in MS Word, Excel, and PowerPoint.
  • Able to work well in a team and independently.
  • This role is open to Singaporean citizens and Permanent Residents only.

Benefits:

  • Competitive salary with negotiable package (up to $4,000)
  • Annual Wage Supplement (AWS)
  • Performance-based bonus
  • Insurance Coverage
  • 14 days annual leave
  • Career growth opportunities

Why You Should Join Us:

  • Competitive salary and benefits.
  • Opportunities for career development within a growing company.

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