HR Operations Executive

P-Serv is partnering our Client, a leading name in digital transformation and they are looking for HR talents to be a part of the team

Job Responsibilities

• Administering all in-service job changes
• Track and follow up with relevant parties to ensure timely completion of tasks
• Put up requests for system access for users and ensuring access is granted
• Manage the site deployment process including but not limited to coordination with the site, issuance of deployment notices and system updates
• Manage staff termination process for all voluntary/involuntary terminations
• Perform relevant activities including but not limited to reviewing leave balances, checking for minimum service periods/bonds, system updates, generating certificates of service, notifications to payroll, triggering exit workflow to relevant internal/external parties
• Manage the organization setup in the HR systems including but not limited to the maintenance of the supervisory organization structure and ensuring accurate reporting relationships
• Manage Leave of Absence process including putting up approval requests for staff going for No Pay Leave (NPL), return from NPL procedures including contacting officers before the end of NPL or facilitating exit/offboarding process, adjustment of leave balances, overriding entitlements for unrecorded leave
• Provide operational support for in service scholar
• Manage various staff declaration processes including exercise kick-off, sending reminders, requesting more information, system updates tracking
• Manage requests for Outside Employment/External Activities including but not limited to receiving requests, drafting approval requests, responding to requestor on outcome of request and conditions and updating the system
• Manage inter-agency and external parties (non-Government) employment reference and verification checks on former or existing staff and manage queries for basic reference checks from external parties
• Provide reports required by line
• Prepare letters of employment for various statutory requirements
• Applying dependent passes for in service EP holder's immediate family members, and the renewal and cancellation of such passes where relevant, and payment processing for such passes
• Support HRBPs in the implementation of initiatives and projects, such as with data extraction and reports
• Perform on-going review of processes and systems (including system user acceptance test, if required) for operational excellence
• Consolidate and compile feedback, issues, errors, suggestions, improvements on POD process and services
• Any other ad-hoc matters

Job Requirements

• Diploma in Human Resources or relevant discipline
• Tech-savvy with good proficiency in Microsoft Office and technology tools (Note: Excel skills such as VLOOKUP and pivot tables are important)
• Experience with Workday or other leading HR Systems preferably
• A good team player, possess a cheerful personality and a positive attitude
• Meticulous with details, good communication and interpersonal skills
• Strong aptitude to learn quickly, pick up new skills and adaptable
• Able to multitask and handle high volume of work
• Able to maintain confidentiality and sensitivity in the management of work

Working Hours / Location

• Mon – Thu, 8.30am – 6pm ; Fri, 8.30am - 5.30pm
• MapleTree Business City (Nearest MRT – Labrador Park)

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman