Executive Secretary to CEO

3 days ago


Paya Lebar, Singapore THE GROWHUB INNOVATIONS COMPANY PTE. LTD. Full time $80,000 - $120,000 per year

Position Overview

We are seeking a proactive and highly organized Executive Secretary to support the CEO in managing day-to-day operations. This role requires a dependable professional with excellent communication skills in both English and Chinese, the ability to handle confidential matters with discretion, and a capacity to manage multiple responsibilities in a fast-paced environment.

Location

Singapore

Key Responsibilities


• Record and prepare accurate meeting minutes and agendas


• Follow up on action items and ensure timely execution of meeting agendas


• Manage and coordinate the CEO's calendar, appointments, and travel schedules


• Attend meetings with the CEO and provide administrative and strategic support


• Act as the appointed corporate secretary for local entities, ensuring compliance with regulatory requirements


• Assist in legal, HR, operational, and media-related matters under the CEO's office


• Liaise with internal and external stakeholders on behalf of the CEO


• Perform any other duties as assigned to support the efficient functioning of the CEO's office

Requirements


• At least 2 to 3 years of relevant experience


• Proficient in both English and Chinese (spoken and written)


• Strong verbal and written communication skills


• Excellent writing and documentation skills


• Ability to multitask, prioritize tasks, and meet tight deadlines


• Strong analytical and problem-solving abilities


• Self-motivated, with a high degree of initiative and independent thinking


• High level of professionalism, confidentiality, and discretion

Preferred


• Experience working in multinational companies or joint ventures


• Experience working as or exposed to corporate secretary functions

Compensation


• Competitive salary based on experience and qualifications


• Performance-based bonus


• Health and wellness benefits


• Professional development support



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