Executive Secretary to CEO
3 days ago
Position Overview
We are seeking a proactive and highly organized Executive Secretary to support the CEO in managing day-to-day operations. This role requires a dependable professional with excellent communication skills in both English and Chinese, the ability to handle confidential matters with discretion, and a capacity to manage multiple responsibilities in a fast-paced environment.
Location
Singapore
Key Responsibilities
• Record and prepare accurate meeting minutes and agendas
• Follow up on action items and ensure timely execution of meeting agendas
• Manage and coordinate the CEO's calendar, appointments, and travel schedules
• Attend meetings with the CEO and provide administrative and strategic support
• Act as the appointed corporate secretary for local entities, ensuring compliance with regulatory requirements
• Assist in legal, HR, operational, and media-related matters under the CEO's office
• Liaise with internal and external stakeholders on behalf of the CEO
• Perform any other duties as assigned to support the efficient functioning of the CEO's office
Requirements
• At least 2 to 3 years of relevant experience
• Proficient in both English and Chinese (spoken and written)
• Strong verbal and written communication skills
• Excellent writing and documentation skills
• Ability to multitask, prioritize tasks, and meet tight deadlines
• Strong analytical and problem-solving abilities
• Self-motivated, with a high degree of initiative and independent thinking
• High level of professionalism, confidentiality, and discretion
Preferred
• Experience working in multinational companies or joint ventures
• Experience working as or exposed to corporate secretary functions
Compensation
• Competitive salary based on experience and qualifications
• Performance-based bonus
• Health and wellness benefits
• Professional development support
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