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Project Administrator

2 weeks ago

Geylang East, Singapore RED Technologies (S) Pte Ltd Full time $40,000 - $80,000 per year
Job description:

As a Project Administrator, you will be responsible for supporting the OSP and IT department in project tracking and assisting the finance department in carrying out its responsibilities. They are responsible for various administrative tasks related to project management and finance, ensuring accurate documentation and compliance with company policies and accounting practices. You will work closely with the operations team and the Directors.

Role Responsibilities:
  • Responsible for providing and tracking quotes to clients and assisting in the preparation of tenders.
  • Process sales quotations, purchase orders and sales Invoices and generate reports as needed.
  • Perform simple project and project-related items costing to support project management activities.
  • Provide general administration support to the project team and assist the project manager in determining quantities for variations and progress claims.
  • Responsible for tracking and updating all Schedule of Rates (SORs) into the accounting system.
  • Work with Internal engineering teams and vendors to request quotations and coordinate scope requirements and clarifications.
  • Consolidate and compile relevant project information for reporting purposes.
  • Work with Directors on financial management tasks, such as ensuring the accuracy of chargeability, reconciling cost variances
  • Maintain and update the financial dashboard daily to ensure it is always up to date.
  • Record and process all business transactions in the accounting system accurately.
  • Responsible for managing accounts receivable, including updating sales listings, receipts and managing receivables.
  • Enter accurate data into the accounting system and maintain proper filing of documentation and records.
  • Perform any other ad-hoc assignments as required by the department.
Qualifications Requirements:
  • Preferably a Diploma holder
  • High proficiency in MS Office, Excel and PowerPoint
  • 0-1 year relevant experience
Preferences:
  • Attention to detail.
  • Ability to prioritise tasks and manage multiple tasks simultaneously.
  • Good communication and interpersonal abilities.
  • Proactive problem-solving attitude with the ability to anticipate issues.
  • Strong team player and can work independently.
Others:
  • Working hours from Monday through Friday, 8:30 am to 6:00 pm.
  • Ability to provide support during and outside regular business hours may be required.
  • Only Sg citizen/SPR.