Senior/ Operations Admin Executive

2 weeks ago

Central Region, Singapore Coliwoo Property Management Pte Ltd Full time

Key Responsibilities:

  • Oversee daily office operations, ensuring timely and efficient management of administrative, procurement, and maintenance matters.
  • Manage purchase requisitions, ePO submissions, receipting, and claims, ensuring seamless coordination with the Finance department.
  • Handle enquiries and follow-up actions related to THM and other system matters
  • Maintain and update various tracking files, reports, and records across all Coliwoo sites to ensure data accuracy and accessibility.
  • Support Operations Admin Executive's across sites during absences or as needed, ensuring smooth operational continuity.
  • Develop, update, and maintain Standard Operating Procedures (SOPs) and other documentation to streamline administrative and operational processes.
  • Coordinate preventive maintenance schedules and support the implementation of training programs with onsite teams.
  • Manage vendor relationships, including vendor registration, evaluation exercises, and preparation of related reports.
  • Monitor and manage office inventory such as stationery, equipment, mobile lines, staff name cards, and corporate transport accounts.
  • Prepare weekly and monthly performance reports and dashboards to track site performance, analyse data trends, and provide insights for management decision-making.
  • Support company-wide events, projects, and other group initiatives as assigned.
  • Perform any other ad-hoc duties assigned by management.

Requirements:

  • Diploma or Degree in Business Administration, Hospitality, Operations Management, or related discipline.
  • At least 2 year(s) of experience in student hostel / serviced office operations management/ administrative or operations support.
  • Experience in property / facilities management or front desk would be advantageous.
  • Strong proficiency in Microsoft Office applications (Excel, Word, PowerPoint); experience in data tracking and reporting preferred.
  • Good team player with interpersonal, analytical, presentation skills.
  • Service-orientated with pleasant disposition.
  • Proactive, resourceful, and adaptable to a fast-paced and evolving environment.

We regret that only shortlisted candidates will be notified.

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