Ops & Admin Assistant

2 weeks ago

Central Region, Singapore Samsung C&T Corporation Full time $40,000 - $60,000 per year

Responsibilities

  • Worker management & worker payroll support

  • Collate timesheets/OT/allowances and prepare summaries for payroll.

  • Track attendance/leave and support onboarding/offboarding file prep.

  • Keep worker records updated and file visas/work pass documents.

  • Assist management of site living quarters for workers (TOLQ) and worker management matters (occupancy nominal roll, workman injury claims etc.)

  • Site Office Admin Support

  • Maintain registers and trackers (delivery orders, invoices)

  • Handle courier/dispatch, stationery, pantry, and office upkeep.
  • Onboarding administration such as setting up email accounts and work desk arrangement
  • Managing and rostering of site driver's schedule
  • Purchase of stationery, office and pantry supplies
  • Purchase/leasing, maintenance and inventory of office fixed assets such as office equipment, furniture & fittings, telephone, mobile phone, fax machine, photocopier, aircon, water dispensers, etc
  • Keep track of monthly office expenses and verification of supplier invoices

Worker TOLQ and Expat Condo Accomodation Support:

  • Maintain and oversee condo tenancy agreements, including renewals and terminations.
  • Handle utility account applications and maintenance (electricity, water, internet, etc.).
  • Keep an updated occupant list for all company-rented condos.
  • Source for new condo units as required.
  • Ensure all premises are cleaned and conduct regular unit inspections for unauthorized or illegal items.
  • Schedule and supervise adhoc maintenance, repair and servicing works for expat accommodations.
  • Brief expatriates on condo regulations and house rules upon move-in.

  • Liaise with landlords and property agents regarding tenancy matters.

  • Coordinate basic housing logistics for workers (on-site TOLQ)/expats (condos)

  • check-in/out, simple inspections and overall management
  • Other duties as required

Requirements

  • Min GCE 'O'/Nitec/Diploma in business/admin/engineering or related.
  • Min 2 years' experience in construction site admin/ops (main contractor/sub-con).
  • Working knowledge of basic MOM compliance, and payroll/timesheet processes.
  • Microsoft Office (Excel n& Word) proficiency; comfortable with basic HRIS/time-attendance systems.
  • Strong coordination, follow-through, and communication skills; able to multitask in a fast-paced site environment.
  • Willing to work at construction project site office and handle occasional urgent after-hours matters.

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