Admin Manager

2 days ago

West Region, Singapore Reeracoen Singapore Pte Ltd Full time $80,000 - $120,000 per year

Job title: Admin Manager (Project Site)

Reference ID: 36998

Our client is a leading construction company that has expanded its business operations from marine to land civil engineering and building construction. They are seeking an Admin Manager (Project Site) to join their team.

Reporting to: Senior Admin Manager, Project Management

【Responsibilities】

1. Site Administration & Coordination

- Manage and oversee all site administrative functions, including site coordination and operational support.

- Handle the setup of site offices and dormitories, ensuring compliance with regulations and safety requirements.

- Coordinate utilities applications and site facility maintenance.

- Prepare site documentation and reports required by internal and external stakeholders.

  1. Licensing & Compliance
  2. Independently manage applications, renewals, and compliance matters with relevant authorities (e.g. SLA, NParks, EMA, PUB, SCDF, MOM).
  3. Handle licensing processes such as TOL (SLA), Dormitory FEDA (MOM), Utilities (PUB/EMA), and Fuel Storage (SCDF).
  4. Liaise directly with LEW, LP, PE, and other specialists to ensure installations and licenses meet statutory requirements.

  5. Monitor environmental and safety controls (ISO, pest control, waste management) and conduct internal audits when necessary.

  6. Administrative & Financial Support

  7. Supervise site procurement and manage petty cash, back charges, and inventory records.
  8. Support project-related financial tasks such as checking invoices, processing purchase orders, and reviewing partner billings.
  9. Assist in preparing and coordinating legal or court-related documentation, and liaise with the company's internal legal team when necessary.

  10. Handle project insurance matters, including arranging policies, managing claims (C.A.R., TPL, Hull, P&I, WICA), and coordinating with insurers, lawyers, and surveyors.

  11. HR & General Affairs Support

  12. Administer payroll for site workers and drivers, ensuring accuracy and compliance with company policies.

    Maintain staff records, training schedules, and welfare programs.
  13. Support manpower reporting, attendance tracking, and site directory updates.
  14. Coordinate internal and external visits, site ceremonies, and other event activities.

【 What You Will Receive】

- Variable Bonus (based on company and individual performance)

- Annual Leave: 17 days

- Medical Leave: 14 days

- Medical Benefits: Up to S$500 per year for medical expenses

【 Requirement & Preferences 】

(Must)

- Degree or Diploma in Architecture, Civil Engineering, Construction Management, or other related disciplines.

- At least 10 years of experience in a senior administrative or management position within a construction project-based environment.

- Strong knowledge of civil, structural, or reclamation work processes.

- Proficient in MS Office Suite and Google Workspace; familiarity with HR or project management systems is an advantage.

- Fluent in English to liaise effectively with internal and external counterparts.

- Highly organized, detail-oriented, and capable of handling multiple tasks independently.

- Strong interpersonal and communication skills, with a proactive and hands-on work attitude.

- Prior experience in handling licensing and regulatory applications independently.

(Advantageous)

- Candidates with engineering or technical backgrounds are highly regarded.


We regret that only shortlisted candidates will be notified.

Registration No.: R William)

Recruitment Licence: 12C5051

  • Admin Assistant

    2 weeks ago

    West Region, Singapore PHONEVIBES PTE. LTD Full time $28,800 - $38,400 per year

    PHONEVIBES PTE. LTD is hiring a Full time Admin Assistant role in Clementi, Singapore. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: AfternoonTuesday: AfternoonWednesday: AfternoonThursday: AfternoonFriday: AfternoonSaturday: Afternoon1 year of relevant work experience required for this roleWorking rights...

  • Admin Assistant

    1 week ago

    West Region, Singapore MDPI Pte. Ltd. Full time $30,000 - $60,000 per year

    The Admin Assistant position is a full-time role based in Singapore. Your main responsibility consists of supporting office administration and operation needs.ResponsibilitiesHandle and support day-to-day admin tasks such as tracking inventory, pantry restocking, filing, and helping with any other duties assigned by the Office Manager.Keep our digital (and...

  • Facility Admin Officer

    7 days ago

    West Region, Singapore SH Cogent Logistics Pte. Ltd. Full time $40,000 - $60,000 per year

    Company DescriptionCogent Holdings Pte Ltd is a subsidiary of Cosco Shipping International (Singapore) Co., Ltd and has a wide range of clientele ranging from local SMEs to multinational companies. Cogent owns one of Singapore's largest one-stop integrated logistics hub, Cogent 1.Logistics Hub. It offers warehousing, freight forwarding, container and ISO...

  • Admin Executive

    5 days ago

    West Region, Singapore STAFFKING PTE LTD Full time $30,000 - $48,000 per year

    Summary:Basic salary from $2200 to $3000 (Based on Experiences)West Area, Company Transport ProvidedEntry level welcome to apply; training is providedJob Scope:Interact with customers via phone and email, providing accurate and helpful informationPresent and explain product or service offerings to customers clearly and confidentlyHandle customer inquiries,...

  • Procurement Admin

    5 days ago

    West Region, Singapore Private Advertiser Full time $40,000 - $60,000 per year

    About the role We are seeking a dedicated Procurement Admin to join our team at our company in the Bukit Batok. This full-time role will be responsible for providing administrative support to the procurement function, ensuring efficient and effective purchasing processes. As Procurement Admin, you will play a crucial part in supporting our operations and...

  • Part time admin

    7 days ago

    West Region, Singapore Private Advertiser Full time $30,000 - $40,000 per year

    Part-time Admin (Work from Home) Job ScopeIssue invoicesChecking customer paymentsAttending to enquires and general emailsSetting up meetings for managersAbout the positionAs our admin, you will be required to use the computer, relevant software and internal system to generate data and invoices/debit notes.Key ResponsibilitiesYour role includes:Customer...

  • HR Admin Executive

    7 days ago

    West Region, Singapore Oung Construction (S) Pte Ltd Full time $40,000 - $60,000 per year

    As a HR Admin Executive, you will play a key role in supporting the HR and Technology department with administrative, welfare initiatives and tasks to ensure smooth operations and in compliance with Company policies and SG legislations.Job Responsibilities:Managing office renovation and office maintenance services, pantry and water supplies, photocopier and...

  • hr admin executive

    2 weeks ago

    West Region, Singapore Yes Construction Pte Ltd Full time $30,000 - $60,000 per year

    Job DescriptionHandle foreign worker and staff related duties such as work pass application, medical examinations arrangement, training course application, registration of address in MOM portal, etcHandle monthly foreign worker related duties such as apply & renewal of WP / other passes, levy waiver and contract renewals of employeesHandle all related...

  • Assistant Admin Executive

    2 weeks ago

    West Region, Singapore Asia Renew Science Pte Ltd Full time $40,000 - $60,000 per year

    Responsibilities for Assistant Admin Executive·       Prepare Invoice and input expenses into accounting software.·       Coordinating Meetings, documents meeting minutes and action items·       Track all documents for approval and signage·       Draft communications as required·       Maintain Office facilities as...

  • Sales Admin

    2 weeks ago

    West Region, Singapore BAKERY LABORATORY PTE LTD Full time $28,800 - $36,000 per year

    BAKERY LABORATORY PTE LTD is hiring a Full time Sales Admin role in Tuas, Singapore. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, AfternoonSaturday: Morning, Afternoon1 year of relevant work...