Admin Manager

1 week ago

West Region, Singapore Reeracoen Singapore Pte Ltd Full time $80,000 - $120,000 per year

Job title: Admin Manager (Project Site)

Reference ID: 36998

Our client is a leading construction company that has expanded its business operations from marine to land civil engineering and building construction. They are seeking an Admin Manager (Project Site) to join their team.

Reporting to: Senior Admin Manager, Project Management

【Responsibilities】

1. Site Administration & Coordination

- Manage and oversee all site administrative functions, including site coordination and operational support.

- Handle the setup of site offices and dormitories, ensuring compliance with regulations and safety requirements.

- Coordinate utilities applications and site facility maintenance.

- Prepare site documentation and reports required by internal and external stakeholders.

  1. Licensing & Compliance
  2. Independently manage applications, renewals, and compliance matters with relevant authorities (e.g. SLA, NParks, EMA, PUB, SCDF, MOM).
  3. Handle licensing processes such as TOL (SLA), Dormitory FEDA (MOM), Utilities (PUB/EMA), and Fuel Storage (SCDF).
  4. Liaise directly with LEW, LP, PE, and other specialists to ensure installations and licenses meet statutory requirements.

  5. Monitor environmental and safety controls (ISO, pest control, waste management) and conduct internal audits when necessary.

  6. Administrative & Financial Support

  7. Supervise site procurement and manage petty cash, back charges, and inventory records.
  8. Support project-related financial tasks such as checking invoices, processing purchase orders, and reviewing partner billings.
  9. Assist in preparing and coordinating legal or court-related documentation, and liaise with the company's internal legal team when necessary.

  10. Handle project insurance matters, including arranging policies, managing claims (C.A.R., TPL, Hull, P&I, WICA), and coordinating with insurers, lawyers, and surveyors.

  11. HR & General Affairs Support

  12. Administer payroll for site workers and drivers, ensuring accuracy and compliance with company policies.

    Maintain staff records, training schedules, and welfare programs.
  13. Support manpower reporting, attendance tracking, and site directory updates.
  14. Coordinate internal and external visits, site ceremonies, and other event activities.

【 What You Will Receive】

- Variable Bonus (based on company and individual performance)

- Annual Leave: 17 days

- Medical Leave: 14 days

- Medical Benefits: Up to S$500 per year for medical expenses

【 Requirement & Preferences 】

(Must)

- Degree or Diploma in Architecture, Civil Engineering, Construction Management, or other related disciplines.

- At least 10 years of experience in a senior administrative or management position within a construction project-based environment.

- Strong knowledge of civil, structural, or reclamation work processes.

- Proficient in MS Office Suite and Google Workspace; familiarity with HR or project management systems is an advantage.

- Fluent in English to liaise effectively with internal and external counterparts.

- Highly organized, detail-oriented, and capable of handling multiple tasks independently.

- Strong interpersonal and communication skills, with a proactive and hands-on work attitude.

- Prior experience in handling licensing and regulatory applications independently.

(Advantageous)

- Candidates with engineering or technical backgrounds are highly regarded.


We regret that only shortlisted candidates will be notified.

Registration No.: R William)

Recruitment Licence: 12C5051

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