Executive/Senior Executive, Executive Assistant

6 hours ago

Mapletree Business City Block Level, Singapore Maritime and Port Authority of Singapore Full time $60,000 - $120,000 per year
We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.Job Responsibilities:

Administrative Support:

  • Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams. 
  • Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
  • Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
  • Maintaining and organizing digital and physical files for easy access and retrieval.
  • Support the team in tracking programme activities, budgets and outcomes.

Event Coordination:

  • Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
  • Prepare materials and manage event follow-up communications.
  • Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.

 Communication and Liaison:

  • Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
  • Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.

Others:

  • Assist in basic research work to support the divisions' work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
  • Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.

Job Requirement:

  • Related working experience with at least 4 years in office management and administrative support.
  • Ability to organise and meet deadlines with minimal supervision.
  • Flexibility and adaptability to a fast-paced environment.
  • Good inter-personal skills. Good oral and written communication skills.
  • Strong sense of teamwork and willingness to learn new things
  • Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

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