Senior or Executive

8 hours ago

MPAmTower Block, Singapore Maritime and Port Authority of Singapore Full time $60,000 - $120,000 per year
As a Senior / Executive, the broad area of your job responsibilities includes the below.

[What you will be working on]

Key Responsibilities

Provide secretarial support to director(s)

  • Provide coordination and administrative support to the division including arranging both internal and external meetings;
  • Provide full logistic support in hosting events/workshops with external industry stakeholders;
  • Assist in coordinating and consolidating inputs from various divisions in MPA on decarbonisation related matters (e.g. surveys)
  • Arranging transport and accommodation for overseas trips for MDD officers including making claims for officers;
  • Assist the division in making gift declarations;
  • Procurement and managment of office supplies;
  • Procurement of goods and services including from the issuance of purchase order to the receipt of goods and services, as well as verify and process invoices
  • Coordinate division's budget and tracking budget utilisation, including liasing with Finance;
  • Coordinate and provide support to office activities (e.g. liasing with SPM on office space planning, appointment as MDD Fire Warden, Asset Coordinator)
  • Coordinate training needs and schedule for all officers
  • Provide support to all officers in record and file management (e-Cabinet and e-Registry)
  • Provide support for onboarding for new officers/interns
  • Any other ad-hoc duties assigned.
     

[What we are looking for]

Requirements:

  • Possess at least 3 years of relevant experience in records, information and/or document management functions and experience in corporate administration.
  • Team player with strong inter-personal and analytical skills, meticulous and able to work well under pressure

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